Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To provide Miscellaneous Emergency Repair of Water Mains and Services Leaks - Contract 04-WS2024.
Entity Name: Montana Construction Corporation, Inc.
Entity Address: 80 Contant Avenue, Lodi, New Jersey 07644
Contract Amount: Not to exceed $5,807,269.00
Funding Source: 2024 Budget/Department of Water and Sewer Utilities/NW037-750-7505-71960-B2024 and NW038-800-8007-71970-B2024
Contract Period: 730 calendar days from the date of the written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bid Packages Distributed: Four (4)
Bids Received: Two (2)
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WHEREAS, the City of Newark (the "City") advertised Contract 04-WS2024 Miscellaneous Emergency Repair of Water Mains & Services Leaks, located at various locations in the City of Newark, on September 25, 2024; and
WHEREAS, the Department of Water and Sewer Utilities (the "Department") distributed Four (4) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on October 23, 2024, the Department received Two (2) bids for said Project in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, Montana Construction Corporation, Inc., 80 Contant Avenue, Lodi, New Jersey 07644 submitted the lowest responsive and responsible bid, according to the specifications and in the total amount of Five Million Eight Hundred and Seven Thousand Two Hundred Sixty-Nine Dollars and Zero Cents ($5,807,269.00); and
WHEREAS, the City wishes to accept the lowest responsible bid submitted by Montana Construction Corporation, Inc., on October 23, 2024, and execute Contract 04-WS2024 Miscellaneous Emergency Repair of Water Mains and Services Leaks, with Montana Construction Corporation, Inc., 80 Contant Avenue, Lodi, New Jersey 07644, for the total amount not to exceed Five Million Eight Hundred and Seven Thousand Two Hundred Sixty-Nine Dollars and Zero Cents ($5,807,269.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, are authorized to enter into and execute Contract 04-WS2024 Miscellaneous Emergency Repair of Water Mains & Services Leaks, with Montana Construction Corporation, Inc., 80 Contant Avenue, Lodi, New Jersey 07644, for bid total amount not to exceed Five Million Eight Hundred and Seven Thousand Two Hundred Sixty-Nine Dollars and Zero Cents ($5,807,269.00), the lowest responsible bidder for a period of 730 calendar days, commencing from the date of the issuance of a written Notice to Proceed.
2. Pursuant to N.J.A.C. 5:30-5.5(a), Temporary Budget, attached hereto is a partial Certification of Funds from the Chief Financial Officer, which states the funds in the amount of Ten Thousand Dollars and Zero Cents ($10,000.00), are available in the Department of Water and Sewer Utilities Budget under Business Unit NW037, Department ID 750, Division 7505, Account 71960 B2024 and NW038, Department ID 800, Division 8007, Account 71970 B2024. The remainder of the funding for this contract will be subject to appropriation in the 2024 and 2025 Budget and included in a line item for the award of this contract and said funds will be certified prior to services being provided by the contractor. There will be no expenditure of funds authorized until a Certification of Funds is obtained. A copy of the Certification of Funds shall be filed in the Office of the City Clerk.
3. There shall be no amendment or change to the contract without approval by the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. The Department of Water and Sewer Utilities shall file a fully executed copy of the contract and Notice to Proceed in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Montana Construction Corporation, Inc., on October 23, 2024, and enter into and execute Contract 04-WS2024 Miscellaneous Emergency Repair of Water Mains and Services Leaks with Montana Construction Corporation, Inc., 80 Contant Avenue, Lodi, New Jersey 07644, for the total bid amount of $5,807,269.00 for a period of 730 calendar days, commencing from the date of the issuance of a written Notice to Proceed.