Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Phase-5(A) Lead Service Line Replacement - Contract 23-WS2021
Entity Name: Roman E&G Corporation
Entity Address: 14 Ogden Street, Newark, New Jersey 07104
Contract Amount: Not to exceed $3,921,535.00
Funding Source: 2019 Budget/Department of Water and Sewer Utilities/NW041-19W-19W00-94710-B2019
Contract Period: For a term of 280 days from the date of the Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bid Packages Distributed: Sixteen (16)
Bids Received: Nine (9)
Bids rejected: One (1)
body
WHEREAS, the City of Newark (the "City") advertised Contract 23-WS2021 Phase-5(A) Lead Service Line Replacement located at various locations in the City of Newark, on November 11, 2019; and
WHEREAS, the Department of Water and Sewer Utilities (the "Department") distributed sixteen (16) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on December 6, 2019, the Department received nine (9) bids for the said Project in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, the Department of Water and Sewer Utilities reviewed the bids, and the bid submitted by the low bidder, namely Reivax Contracting Corporation's bid, was found to be non-responsive due to incurable bid deficiencies with meeting the City of Newark's Affirmative Action Program's goals for utilizing minorities and women, and therefore was rejected; and
WHEREAS, Roman E&G Corporation, 14 Ogden Street, Newark, New Jersey 07104 submitted the lowest responsive and responsible bid, according to the specifications and in the total amount of $3,589,175.00 for the base bid, and in the total amount of $332,360.00 for the supplemental bid, with a combined base bid and supplemental bid total amount of $3,921,535.00; and
WHEREAS, the City wishes to accept the lowest responsible bid submitted by Roman E&G Corporation, on December 6, 2019, and execute Contract 23-WS2021 Phase-5(A) Lead Service Line Replacement, with Roman E&G Corporation, 14 Ogden Street, Newark, New Jersey 07104, for the combined base bid and supplemental bid total amount not to exceed $3,921,535.00; and
WHEREAS, the Municipal Council adopted the Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C, which forbids the award of a contract of a business entity, as defined therein, which has made or solicited political contributions to Newark Municipal Candidates, office holders having ultimate responsibility for the award of a contract; candidate committees of the aforementioned candidates, and political or political party committees of the City of Newark or County of Essex; and continuing political committees or political action committees regularly engaged in the support of the City of Newark Municipal or County of Essex elections; and certain other political party or candidate committees, in excess of certain thresholds; and
WHEREAS, this contract is for an amount over $17,500.00 and is being awarded as a Fair and Open Contract pursuant to N.J.S.A. 19:44A-20.5.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Municipal Council hereby authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Roman E&G Corporation, on December 6, 2019, and execute Contract 23-WS2021 Phase-5(A) Lead Service Line Replacement, with Roman E&G Corporation, 14 Ogden Street, Newark, New Jersey 07104, for the combined base bid and supplemental bid total amount not to exceed $3,921,535.00, for a term of 280 days from the date of the Notice to Proceed.
2. Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that funds in the amount of $3,921,535.00, are available in the Department of Water and Sewer Utilities Capital Budget under Business Unit NW041, Department ID 19W, Division/Project 19W00, Account # 94710, Budget Ref: B2019, and which shall be filed along with the original resolution in the Office of the City Clerk.
3. There shall be no amendment or change to the contract without approval by the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. A fully executed copy of the contract shall be filed in the Office of the City Clerk, by the Department of Water and Sewer Utilities.
6. This contract was solicited and awarded pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and is in compliance with the City's Contractor Pay-to-Play Reform Ordinance, R.O. 2:4-22C.
7. If required by State Law, the City Clerk, shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Roman E&G Corporation, on December 6, 2019, and enter into and execute Contract 23-WS2021 Phase-5(A) Lead Service Line Replacement, located at various locations in the City of Newark, with Roman E&G Corporation, 14 Ogden Street, Newark, New Jersey 07104, for the combined base bid and supplemental bid total amount not to exceed $3,921,535.00, for a term of 280 days from the date of the Notice to Proceed.