Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Use of State Contract # G2075 Copiers and Multi-Function Devices, Maintenance, Supplies, and Print Services
Purpose: Amending Resolution 7R1-q adopted on November 1, 2023, to include NewarkWorks and the Department of Water and Sewer Utilities and increase the contract amount.
Entity Address:
1. 40469- Xerox Corporation, 485 Lexington Avenue, 25th Floor, New York, New York, 10017
2. 40464- Konica Minolta Business Solutions U.S.A., Inc., 1595 Spring Hill Road, Suite 410, Vienna, Virginia 22182
3. 40463- HP Inc., 10300 Energy Drive, Building 2, Floor 4, Spring, Texas 77389
4. 40462- Canon USA, 1 Canon Park, Melville, New York 11783
Contract Amount: Increasing the contract by $30,000.00, for a new not to exceed amount of $1,625,500.00
Funding Source: 2022, 2023 and 2024 Budgets/Department of Administration, Division of Office Services, NW011-30-0308-71040-B2023, NW-011-0308-72110-B2023, NW011-030-0308-72120-B2023, NW011-030-0308-72130-B2022, NW011-030-0308-72140-B2023/NewarkWorks/NW051-G23-M23H0-72110-B2023, NW051-G23-M23J0-72110-B2023, NW051-G23-M23K0-72110-B2023, NW051-G23-M23M0-72110-B2023, NW051-G23-M23N0-72110-B2023, NW051-G23-M23P0-72110-B2022/Department of Water and Sewers Utilities, NW037-750-7502-72140-B2024
Contract Period: Upon approval by the Municipal Council through August 11, 2028, inclusive of any extensions by the State.
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Resolution 7R1-q adopted on November 1, 2023, authorized the use of State Contract #G2075 Copiers and Multi-Function Devices, Maintenance, Supplies, and Print Services, in an amount not to exceed the $1,595,500.00, for the period of November 1, 2023 through August 11, 2028, inclusive of any extensions by the State.
This Resolution authorizes NewarkWorks and the Department of Water and Sewer Utilities to utilize this contract and increases the contract amount by $30,000.00, for a new contract amount not to exceed $1,625,500.00.
body
WHEREAS, on November 1, 2023, the Municipal Council adopted Resolution 7R1-q authorizing the City of Newark (the “City”), through its Interim Purchasing Agent, to utilize State Contract G2075 Copiers & Multi-Function Devices, Maintenance, Supplies, & Print Services Master Blanket- 40469, 40464, 40463, and 40462 from Xerox Corporation, 485 Lexington Avenue, 25th Floor, New York, New York 10017; Konica Minolta Business Solutions U.S.A., Inc., 1595 Spring Hill Road, Suite 410, Vienna, Virginia 22182; HP Inc., 10300 Energy Drive, Building 2, Floor 4, Spring, Texas 77389; and Canon USA, 1 Canon Park, Melville, New York 11783, for an amount not to exceed One Million Five Hundred Ninety-Five Thousand Five Hundred Dollars and Zero Cents ($1,595,500.00); and
WHEREAS, NewarkWorks and the Department of Water and Sewer Utilities wish to utilize this contract and increase the contract award by Thirty Thousand Dollars and Zero Cents ($30,000.00), for an increased total contract amount not to exceed One Million Six Hundred Twenty-Five Thousand Five Hundred Dollars and Zero Cents ($1,625,500.00); and
WHEREAS, all other contract terms and conditions will remain the same.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-q adopted on November 1, 2023 is hereby amended to include NewarkWorks and the Department of Water and Sewer Utilities to utilize State Contract G2075 Copiers & Multi-Function Devices, Maintenance, Supplies, & Print Services, Master Blankets- 40469, 40464, 40463, and 40462, to purchase and obtain copiers & multi-function devices and supplies, for the period of November 1, 2023 through August 11, 2028, inclusive of any extensions to the contract term done by the State.
2. The contract amount shall be increased by an amount not to exceed Thirty Thousand Dollars and Zero Cents ($30,000.00). Increasing the total contract amount to One Million Six Hundred Twenty-Five Thousand Five Hundred Dollars and Zero Cents ($1,625,500.00).
3. The Municipal Council hereby ratifies the increase of this contract from the date of the adoption of this amending Resolution to November 1, 2023.
4. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
6. This contract is awarded as an open ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. Funds for the purchase are available from the Department of Administration, Division of Office Services, NewarkWorks, and the Department of Water and Sewer Utilities, under B2022 and B2023 Budgets/Department of Administration, Division of Office Services, NW011-30-0308-71040-B2023, NW-011-0308-72110-B2023, NW011-030-0308-72120-B2023, NW011-030-0308-72130-B2022, NW011-030-0308-72140-B2023 B2022 and B2023 Budgets/Department of Newark Works, NW051-G23-M23H0-72110-B2023, NW051-G23-M23J0-72110-B2023, NW051-G23-M23K0-72110-B2023, NW051-G23-M23M0-72110-B2023, NW051-G23-M23N0-72110-B2023, NW051-G23-M23P0-72110-B2022 and B2024 Budget/Department of Water and Sewer Utilities, NW037-750-750272140-B2024 which shall be filed in the Department of Administration, Division of Office Services, NewarkWorks, and Department of Water & Sewer.
7. The Director of Purchasing, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution ratifies, authorizes, and amends Resolution 7R1-q adopted on November 1, 2023 to include the NewarkWorks and the Department of Water and Sewer Utilities and also increases the contract amount by Thirty Thousand Dollars and Zero Cents ($30,000.00) for an amended total contract amount not to exceed One Million Six Hundred Twenty-Five Thousand Five Hundred Dollars and Zero Cents ($1,625,500.00). This contract shall be ratified from November 1, 2023 to the date of adoption of this amending Resolution. All other terms shall remain the same.