Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Recreation Bus Transportation Services-Elderly Senior Coach
Entity Name(s)/Address(s):
1. Villani Bus Company, Inc., 811 East Linden Avenue, Linden, New Jersey 07036
2. Alexandria Bus &Travel Corp,1002 Clark Road, Franklin Lakes, New Jersey 07417
Contract Amount: Not to exceed $2,160,000.00
Funding Source: Budget/Department of Recreation, Cultural Affairs and Senior Services/NW-011-160-1606-71810-B2025 and NW-011-160-1609-71810-B2025; partial certification of funds received in the amount of $15,000.00 Fifteen Thousand Dollars and zero Cents from the Office of Violence Prevention/ NW-011-030-0312-71280-B2025, partial Certification of funds received in the amount of $1,000.00, One Thousand Dollars and Zero Cents from the Department of Water and Sewer NW-037-750-7501-71280-B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement: February 14,2025
Bid Downloaded: Eighteen (18)
Bid Received: Three (3)
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WHEREAS, on, February 14, 2025, the City of Newark through its Qualified Purchasing Agent, QPA (the “City”), advertised to solicit a bid for contractors to provide Recreation Bus Transportation Services for the Department of Recreation, Cultural Affairs and Senior Services, the Office of Violence Prevention, and the Water and Sewer Department as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on February 27, 2025, the Division of Central Purchasing received three (3) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Recreation, Cultural Affairs and Senior Services, recommended that a multiple award be made to Villani Bus Company Inc., 811 East Linden Avenue, Linden, New Jersey 07036 and Alexandria Bus & Travel Corp, 1002 Clark Road, Franklin Lakes, New Jersey 07417, the lowest responsive and responsible bidders; and
WHEREAS, the Qualified Purchasing Agent concured with the recommendation from the Director of the Department of Recreation, Cultural Affairs and Senior Services,; and therefore, recommends that a dual award be made to: Villani Bus Company Inc., 811 East Linden Avenue, Linden, New Jersey 07036 and Alexandria Bus & Travel Corp, 1002 Clark Road, Franklin Lakes, New Jersey 07417; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Qualified Purchasing Agent and/or the Business Administrator, are hereby authorized to enter into and execute contracts with Villani Bus Company, Inc., 811 East Linden Avenue, Linden, New Jersey 07036, and Alexandria Bus & Travel Corp, 1002 Clark Road, Franklin Lakes, New Jersey 07417 to provide Recreation Bus Transportation Services for the City’s Department of Recreation, Cultural Affairs and Senior Services, Office of Violence Prevention, and Water and Sewer Department whose bids were received on the advertised due date and determined to be the lowest responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. The term of the contract will be established upon approval of this Resolution by the Municipal Council for a term of twenty- four (24) consecutive months for dual vendors, pursuant to N.J.S.A 40A:11-15, with a beginning date starting upon the date the Municipal Council votes to approve this Resolution.
3. There shall be no amendment or change of this contract without the approval of the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2026 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Recreation, Cultural Affairs and Senior Services/NW-011-160-1606-71810-B2025 and NW-011-160-1609-71810-B2025; Office of Violence Prevention/ NW-011-030-0312-71280-B2025 and Water & Sewer Department/NW-037-750-7501-71280B2025, This contract shall not exceed Two Million One Hundred Sixty Thousand Dollars and Zero Cents ($2,160,000.00) for two (2) vendors for twenty-four (24) consecutive months with start date commencing when contract is fully executed.
6. The Qualified Purchasing Agent, QPA, shall file a copy of the Resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business
Administrator and/or the Qualified Purchasing Agent, to enter into and execute contracts with Villani Bus Company Inc., 811 East Linden Avenue, Linden, New Jersey 07036 and Alexandria Bus & Travel Corp, 1002 Clark Road, Franklin Lakes, New Jersey 07417 to provide Bus Transportation at a contract amount not to exceed Two Million One Hundred Sixty Thousand Dollars and Zero Cents ($2,160,000.00), for a period to be established upon Municipal Council approval, not to exceed Twenty-four (24) consecutive months for dual vendors with a beginning date starting upon the date that the Municipal Council votes to approve this Resolution