Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( X ) Amending
Type of Service: Cooperative Purchasing (Bergen County Cooperative Contract No. BC-C-25-022)
Purpose: Amend Resolution 7R1-d adopted May 6, 2026, for the removal and replacement of artificial turf sports field at Marquis “Bo” Porter Sports Complex, located at 378 Lyons Avenue, Newark New Jersey 07112
Entity Name/Address: Athletic Fields of America, 201 Littleton Road Suite 220, Morris Plains, New Jersey 07950
Contract Amount: Not to exceed $379,521.00
Funding Source: 2026 Budget/Department of Recreation, Cultural Affairs & Senior Services/ NW026-32720-B2026- Open Space Recreation Trust Account
Contract Period: Upon approval of the Municipal Council through March 03, 2027, inclusive of any contract extensions granted by Bergen County Cooperative
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open (X) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
Resolution 7R1-d adopted on 05/06/2026, authorized the Department of Recreation, Cultural Affairs & Senior Services to utilize Bergen County Cooperative Contract #BC-C-25-022 for the removal and replacement of artificial turf sports field at Marquis “Bo” Porter Sports Complex, located at 378 Lyons Avenue, Newark New Jersey 07112 awarded to Athletic Fields of America, 201 Littleton Road Suite 220, Morris Plains, New Jersey 07950.
This amending Resolution increases contract amount for the continued services at “Bo” Porter Sports Complex by $6,550.00. All other terms shall remain the same.
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WHEREAS, the City of Newark’s membership is active and continuous in the Bergen County Cooperative pursuant to Resolution 7R1-d, adopted on December 15, 2021; and
WHEREAS, on May 6, 2026, the Municipal Council adopted Resolution 7R1-d, authorizing the Department of Recreation, Cultural Affairs & Senior Services to utilize Bergen County Cooperative Contract # BC-C-25-022 for the removal and replacement of artificial turf on the sports field at Marquis “Bo” Porter Sports Complex, located at 378 Lyons Avenue, Newark New Jersey 07112 from Athletic Fields of America, 201 Littleton Road Suite 220, Morris Plains, New Jersey 07950, at an amount not to exceed Three Hundred Seventy-Two Thousand Nine Hundred Seventy-One Dollars and Zero Cents ($372,971.00); and
WHEREAS, on June 25, 2026, the Department of Recreation, Cultural Affairs, and Senior Services requested to increase the total contract amount by Six Thousand Five Hundred Fifty Dollars and Zero Cents ($6,550.00) due to rise in costs of materials during the contract period communicated by the vendor in which the amendment is necessary to ensure the successful completion of the services being performed at the location, for an increased total amount not to exceed Three Hundred Seventy-Nine Thousand Five Hundred Twenty-One Dollars and Zero Cents ($379,521.00); and
WHEREAS, Contract #BC-C-25-022, is to be amended with an increase amount of Six Thousand Five Hundred Fifty Dollars and Zero Cents ($6,550.00) to cover the cost of the rise in material; and
WHEREAS, all other contract terms and conditions shall remain the same.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Resolution 7R1-d, adopted May 6, 2026, awarding a contract to Athletic Fields of America, 201 Littleton Road Suite 220, Morris Plains, New Jersey 07950, for a contract amount not to exceed Three Hundred Seventy-Two Thousand Nine Hundred Seventy-One Dollars and Zero Cents ($372,971.00) is hereby amended to increase the contract amount by Six Thousand Five Hundred Fifty Dollars and Zero Cents ($6,550.00) for a new total contract amount not to exceed Three Hundred Seventy-Nine Thousand Five Hundred Twenty-One Dollars and Zero Cents ($379,521.00), to remove and replace artificial turf on the sports field at Marquis “Bo” Porter Sports Complex.
2. The requested increase in contract amount is hereby authorized from the date of adoption of this amending Resolution.
3. Attached hereto is a Certificate of Funds from the City of Newark’s Director of Finance which states that there are sufficient funds, in the amount of Six Thousand Five Hundred Fifty Dollars and Zero Cents ($6,550.00), from the Department of Recreation, Cultural Affairs, and Senior Services, Open Space and Recreation Trust in Business Unit: NW 026, Account # 32720, Budget Ref. 2026, for the purpose set forth herein.
4. There shall be no amendment or change of this Contract without the approval of the Municipal Council by resolution.
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
6. This Contract complies with New Jersey Local Unit Pay-to-Play Law (N.J.S.A. 19:44A-20.4 et seq.) and as a contract award resulting from a competitive bidding process, constitutes an award pursuant to a fair and open process.
7. The Qualified Purchasing Agent shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
8. If required by State law, the City Clerk shall provide the appropriate notice of the authorization of this contract usage to the State Comptroller, no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes and amends Resolution 7R-d, adopted on May 6, 2026, to utilize Bergen County Cooperative Contract Synthetic Turf Maintenance, Repair & Replacement Services # BC-C-25-022 for the removal and replacement of artificial turf on the sports field at Marquis “Bo” Porter Sports Complex, located at 378 Lyons Avenue, Newark, New Jersey 07112 from Athletic Fields of America, 201 Littleton Road Suite 220, Morris Plains, New Jersey 07950, increasing the contract amount by Six Thousand Five Hundred Fifty Dollars and Zero Cents ($6,550.00), for an amended total contract not to exceed amount of Three Hundred Seventy-Nine Thousand Five Hundred Twenty-One Dollars and Zero Cents ($379,521.00) upon the approval of the Municipal Council through March 3, 2027, inclusive of any contract extensions granted by Bergen County Cooperative. All other terms shall remain the same.