Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Lawn Maintenance Services (Parks Entryways and Isles).
Entity Name(s)/Address(s):
1) A&M Landscaping and Construction, LLC, Newark, New Jersey 07107; and
2) Custom Care Services, Inc., Wall, New Jersey 07719
Contract Amount: Not to exceed $750,000.00
Funding Source: 2023 Budget/Department of Public Works, Division of Sanitation/NWG20-N23A0-71280-B2023
Contract Period: To be established for a period not to exceed (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Bid Contract will provide for Lawn Maintenance Services (Parks, Entryways, and Isles) for the City’s Department of Public Works, Division of Sanitation.
Advertisement Date: September 27, 2023
Bids Downloaded: Twenty-Seven (27)
Bids Received: Four (4)
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WHEREAS, on September 27, 2023, the City of Newark (“City”), through its Qualified Purchasing Agent (“QPA”), advertised to solicit bids for contractors to provide Lawn Maintenance Services (Parks, Entryways, and Isles) for the Department of Public Works, Division of Sanitation, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on October 19, 2023, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works recommended that a dual award be made to: 1) A&M Landscaping and Construction, LLC, 199 Littleton Avenue, Newark, New Jersey 07107 and 2) Custom Care Services, Inc., 2817 Williamsburg Drive, Wall, New Jersey 07119, based on being the lowest, responsive and responsible bidders; and
WHEREAS, the QPA concurs with the recommendation to award A&M Landscaping and Construction, LLC, 199 Littleton Ave., Newark, New Jersey 07107 and Custom Care Services, Inc., 2817 Williamsburg Drive, Wall, New Jersey 07119; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, and/or the Qualified Purchasing Agent (“QPA”), are hereby authorized to enter into and execute a contract with 1) A&M Landscaping and Construction, LLC, 199 Littleton Avenue, Newark, New Jersey 07107 and 2) Custom Care Services, Inc., 2817 Williamsburg Drive, Wall, New Jersey 07119 to provide Lawn Maintenance Services (Parks, Entryways, and Isles) for the City of Newark, Department of Public Works, Division of Sanitation, whose bids were received on the advertised due date and determined to be the lowest, responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence upon contract execution.
2. There shall be no amendments of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Sanitation Funding Source NWG20-N23A0-71280-B2023. This contract shall not exceed Seven Hundred Fifty Thousand Dollars and Zero Cents ($750,000.00).
5. The QPA shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
6. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than Twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent, to enter into and execute a contract with A&M Landscaping and Construction, LLC, 199 Littleton Avenue, Newark, New Jersey 07107 and Custom Care Services, Inc., 2817 Williamsburg Drive, Wall, New Jersey 07719, to provide Lawn Maintenances Services (Parks, Entryways, and Isles) to the City of Newark for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.