Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Ammunition
Entity Name(s)/Address(s): 1. Lawmen Supply Company of New Jersey, Inc., 5521 White Horse Pike, Egg Harbor City, New Jersey 08215
2. Atlantic Tactical of New Jersey Inc., 772 Corporate Circle, New Cumberland, Pennsylvania 17070
Contract Amount: Not to exceed $215,000.00
Funding Source: City of Newark Budget/Departments of Fire and Police
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: ( x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: five (5)
Bids received: two (2)
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WHEREAS, on December 6, 2011, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Ammunition, to the Departments of Fire and Police, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed five (5) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on December 22, 2011, two (2) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends a dual award based on line item pricing to 1. Lawmen Supply Company of New Jersey, Inc., and 2. Atlantic Tactical of New Jersey, Inc., the only responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with 1. Lawmen Supply Company of New Jersey, Inc. - 5521 White Horse Pike, Egg Harbor City, New Jersey 08215, to receive line item 2-8, and 10-12 for year one and year two, as per the price schedule and 2. Atlantic Tactical of New Jersey, Inc., 772 Corporate Circle, New Cumberland, Pennsylvania 17070, will receive line item #1 and 9 for year one and year two, as per the price schedule, to provide Ammunition, to the City, whose bids were received on the advertised due date and determined to be the only responsible bidders, based on line item awards in accordance with bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, certificate of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $215,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to 1. Lawmen Supply Company of New Jersey, Inc., and 2. Atlantic Tactical of New Jersey, Inc., to provide Ammunition, to the City of Newark, at a cost not to exceed $215,000.00 for two (2) years for two (2) vendors.