Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of Sourcewell Cooperative Contract #110421-TIM to purchase bucket truck to be used for installing, maintaining, and calibrating pole cameras and Automated License Plate Readers (ALPR)
Entity Name: Time Manufacturing Company (Versalift)
Entity Address: 7601 Imperial Drive, Waco, Texas 76712-6608
Contract Amount: Not to Exceed $200,000.00
Funding Source: Various Accounts, Budget Years and approved Grants and Capital/Department of Public Safety 026-46120; 011-190-1902 (Various Accounts and Budget Years)
Contract Period: Upon approval by the Municipal Council through December 27, 2026, inclusive of any extensions by Sourcewell
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Resolution 7R1-c(AS) adopted on April 20, 2022, the Municipal Council authorized the City of Newark’s membership to the Sourcewell Cooperative Purchasing System.
This Resolution authorizes the Department of Public Safety to utilize Sourcewell Cooperative Contract# 110421-TIM for the Purchase bucket truck to support installation, maintenance, and calibration of pole cameras and Automated License Plate Readers (ALPR) throughout the City.
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WHEREAS, the Municipal Council authorized the membership in the Sourcewell Cooperative by Resolution 7R1-c (as) adopted on April 20, 2022; and
WHEREAS, the City of Newark (“City”), in furtherance of its goals to search for lower costs, greater efficiency, and improved product quality, wishes to enter into a contract for cooperative purchasing; and
WHEREAS, cooperative purchasing is an inclusive term used to describe all purchasing systems where two or more contracting units join together for the provision or performance of goods or services as provided for by the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, the purchase of goods or services by two (2) or more contracting units increases proportionate savings in costs gained by an increased level of production; and
WHEREAS, the City, a sub-political body of the State of New Jersey, is permitted to join Cooperative Purchasing Programs, pursuant to N.J.S.A. 52:34-6.2(b)(3); and
WHEREAS, Sourcewell Cooperative, a nationally recognized and accepted cooperative purchasing organization, maintains National Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, Sourcewell Cooperative was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the City’s membership in Sourcewell Cooperative has been confirmed active; and
WHEREAS, the Newark Police Department requires specialized equipment to install, maintain, and calibrate pole-mounted surveillance cameras and Automated License Plate Readers (ALPR) throughout the city in support of public safety initiatives; and
WHEREAS, the Police Department has determined that the purchase bucket truck will provide the necessary access and operational capability to safely perform installation and maintenance of this equipment; and
WHEREAS, the Police Department requests authorization to utilize Sourcewell Cooperative Contract #110421-TIM to purchase bucket truck from Time Manufacturing Company (Versalift), 7601 Imperial Drive, Waco, Texas 76712-6608, at a cost not to exceed Two Hundred Thousand Dollars ($200,000.00); and
WHEREAS, funding for this purchase shall be charged to account codes 026-46120 and 011-190-1902, and may include various accounts and budget years utilizing all allowable and approved Public Safety Grants and Capital funding sources.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Interim Purchasing Agent are hereby authorized to utilize Sourcewell Cooperative Contract #110421-TIM to purchase bucket truck to be used for installing, maintaining, and calibrating pole cameras and Automated License Plate Readers (ALPR) for the Newark Police Department at a cost not to exceed Two Hundred Thousand Dollars ($200,000.00) from Time Manufacturing Company (Versalift), 7601 Imperial Drive, Waco, Texas 76712-6608.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant Sourcewell Cooperative Contract, including Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the New Jersey State Approved Cooperative Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. Pursuant to N.J.A.C. 5:30-5.5(a), a Temporary Budget, attached hereto is a Partial Certification of Funds issued by the Chief Financial Officer, which states that funds in the amount of One Hundred Sixty Five Thousand Nine Hundred Ninety Five Dollars and Zero Cents ($165,995.00), line NW026, Account 46120, Budget 2026 are available in the aforementioned Budget, for the purpose set forth hereinabove. The Certification of Funds shall be filed along with this Resolution in the Office of the City Clerk.
5. Sourcewell Cooperative Contract #110421-TIM complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and constitutes a Fair and Open Procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Interim Purchasing Agent to utilize Sourcewell Cooperative Contract #110421-TIM to purchase bucket truck for installing, maintaining, and calibrating pole cameras and Automated License Plate Readers (ALPR) for the Newark Police Department from Time Manufacturing Company (Versalift), 7601 Imperial Drive, Waco, Texas 76712-6608, at a cost not to exceed $200,000.00.