Title
Dept/ Agency: Public Safety/Office of Emergency Management
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: General Service Administration (GSA) Contract
Purpose: To ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and State and Federal agencies.
Entity Name: WEY Technology, Inc.
Entity Address: 955 L’Enfant Plaza SW, Suite 1000, Washington DC 20024
Contract Amount: Not to exceed $67,804.28
Funding Source: 2021 Budget/New Jersey Office of Homeland Security and Preparedness (OHSP)/NW051-G21-P21C0-71280-B2021 ($3,890.28) and NW051-G22-P22D0-71280-B2022 ($63,914.00)
Contract Period: April 1, 2023 through March 31, 2024
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
Funds accepted by Resolution 7R9-a adopted on November 4, 2021 and Resolution 7R9-a adopted on October 25, 2022 for Governmental Services Administration Contract GS-35F-130DA.
No municipal funds required.
...body
WHEREAS, by Resolution 7R9-a adopted on November 4, 2021, the Municipal Council authorized the acceptance of grant funding in the amount of One Million Seven Hundred Twenty-Nine Thousand Five Hundred Dollars and Zero Cents ($1,729,500.00) and Resolution 7R9-a adopted on October 25, 2022, the Municipal Council authorized the acceptance of grant funding in the amount of (One Million Six Hundred Forty-Eight Thousand Two Hundred Twenty-One Dollars and Zero Cents ($1,648,221.00) from the New Jersey Office of Homeland Security and Preparedness for approved projects from the FY21 & FY22 Urban Areas Security Initiative (UASI-Local Share) Grant Program, a federal grant program; and
WHEREAS, the City’s Department of Public Safety, Office of Emergency Management (OEM), wishes to utilize a portion of the above described grant funds to enter into a Systems Maintenance and Service Level Agreement (SLA) for the maintenance of the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal agencies; and
WHEREAS, the State 2004 Appropriations Act, P.L. 2004, c. 71, and as described by the Division of Local Government Services in Local Finance Notices 2004-21 and further reiterated as option #4 in Local Finance Notice 2009-20, allows local units to purchase goods from certain federal government contractors without the requirement for public bidding pursuant to the Local Public Contracts Law; and
WHEREAS, through this Resolution and properly executed contracts, the City of Newark plans to utilize such a contractor to maintain the video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and state and federal agencies; and
WHEREAS, the Coordinator of the Office of Emergency Management concludes that bidding is not practicable in order to meet acquisition timing and that the desired items are not available through a State contract or other in-state procurement process; and
WHEREAS, N.J.S.A. 52:34-10.6 authorizes the City to purchase equipment or services paid for or reimbursed by federal funds awarded by the United States Department of Homeland Security without public bidding if the contractor is participating in a federal procurement program established by a federal department or agency; and
WHEREAS, WEY Technology, Inc., was awarded General Services Administration Contract #GS-35F-130DA for “General Purpose Commercial Information Technology Equipment, Software and Services;” and
WHEREAS, WEY Technology, Inc., has presented a proposal to the Office of Emergency Management, whereby WEY Technology, Inc. will maintain the video-wall controller to ensure interconnectivity between the City’s EOC, the City’s Mobile EOC, and state and federal agencies; and
WHEREAS, the total contract amount not to exceed Sixty-Seven Thousand Eight Hundred Four Dollars and Twenty-Eight Cents ($67,804.28) covers the SLA from April 1, 2023 through March 31, 2024; and
WHEREAS, WEY Technology, Inc., has represented that it is qualified by its experience and reputation for reliability and longevity to provide maintenance of the City’s EOC video-wall controller in a manner that is consistent with the terms and conditions set forth in the SLA; and
WHEREAS, the Office of Emergency Management desires to enter into a SLA with WEY Technology, Inc., to maintain the City EOC’s video-wall controller at a cost not to exceed Sixty-Seven Thousand Eight Hundred and Four Dollars and Twenty-Eight Cents ($67,804.28).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designees, the Director of Public Safety and the Coordinator of the Office of Emergency Management, are authorized to enter into a Systems Maintenance and Service Level Agreement (SLA) with WEY Technology, Inc., 955 L’Enfant Plaza SW, Suite 1000, Washington DC 20024 to maintain the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal, at a contract amount not to exceed Sixty-Seven Thousand Eight Hundred Four Dollars and Twenty-Eight Cents ($67,804.28) for the period of April 1, 2023 through March 31, 2024.
2. The contract is ratified from April 1, 2023 to the date of adoption of this Resolution.
3. The Project is fully funded through New Jersey Office of Homeland Security and Preparedness, FY21 & FY22 Urban Areas Security Initiative (UASI-Local Share) Grant Program. Attached is the Certification of Funds issued by the Director of the Department of Finance, which states that there are available sufficient legally appropriated funds in the amount of Sixty-Seven Thousand Eight Hundred and Four Dollars and Twenty-Eight Cents ($67,804.28) from: Business Unit NW051, Department G21, Division/Project P21C0, Activity A, Account # 71280 and Budget Reference B2021, (3,890.28) & Business Unit NW051, Department G22, Division/Project P22D0, Activity A, Account # 71280 and Budget Reference B2022, ($63,914.00) for the purposes set forth herein above.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. There shall be no amendment of this contract without the approval of the Municipal Council by Resolution.
6. The Coordinator of the Office of Emergency Management shall file a duly executed copy of the contract in the Office of the City Clerk, and shall file a copy of this Resolution with the City’s Chief Financial Officer, the New Jersey Office of Homeland Security and Preparedness, and the Division of Local Government Services within the New Jersey Department of Community Affairs.
STATEMENT
This Resolution ratifies and authorizes the Mayor of the City of Newark and/or his designees, the Director of the Department of Public Safety and the Coordinator of the Office of Emergency Management (OEM), to enter into a Systems Maintenance and Service Level Agreement (SLA) with WEY Technology, Inc., 955 L’Enfant Plaza SW, Suite 1000, Washington DC 20024 to maintain the video-wall controller to ensure interconnectivity between the City’s Emergency Operations Center (EOC), the City’s Mobile EOC, and state and federal, at a contract amount not to exceed $67,804.28 for the period of April 1, 2023 through March 31, 2024.