Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Sewer and Storm Drains (Overflow Regulators)
Entity Name(s)/Address(s):
National Water Main Cleaning Co., 1806 Newark Turnpike, Kearny, New Jersey 07032
Contract Amount: Not to exceed $200,000.00
Funding Source: 2021 Budget/Department of Water and Sewer Utilities NW080-800-8003-71770-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution authorizes a contract with a vendor to provide maintenance and repair services to sewer and storm drains (overflow regulators) for the City of Newark.
Advertisement Date: March 4, 2021
Bids Solicited: Four (4)
Bids Received: One (1)
body
WHEREAS, on March 4, 2021, the City of Newark, through its Purchasing Agent, “QPA”, (the “City”) advertised to solicit bids for contractors to provide Maintenance and Repair: Sewer and Storm Drains (Overflow Regulators) for the Department of Water and Sewer Utilities as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, the Division of Central Purchasing distributed four (4) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on March 18, 2021, the Division of Central Purchasing received one (1) bid, from National Water Main Cleaning Co., 1806 Newark Turnpike, Kearny, New Jersey 07032 (“National Water”), in response to this advertisement; and
WHEREAS, the bid result was shared with the user agency; and
WHEREAS, on March 25, 2021, the Director of the Department of Water and Sewer Utilities recommended that a single award be made to National Water, the only responsive and responsible bidder; and
WHEREAS, on April 1, 2021, the Qualified Purchasing Agent, concurred with the recommendation from the Director of the Department of Water and Sewer Utilities that a single award be made to National Water, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding the bid until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, and the Business Administrator, are hereby authorized to enter into and execute a contract with National Water Main Cleaning Co., 1806 Newark Turnpike, Kearny, New Jersey 07032, to provide Maintenance and Repair: Sewer and Storm Drains (Overflow Regulators) for the City’s Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, commencing on the date the contract is fully executed, at an amount not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00).
2. There shall be no amendment or change of the Contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on the Contract in accordance with N.J.S.A. 40A:5-16. Funds for 2021 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the Contract. Thus, for any and all expenditures against the Contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2021 Budget/ Department of Water and Sewer Utilities/NW080-800-8003-71770-B2021, covering the amount of the order. The Contract shall not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date of the contract commencing upon contract execution.
5. The Qualified Purchasing Agent shall file a copy of this Resolution and the duly executed copy of the Contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of the Contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, and the Business Administrator to enter into and execute a contract with National Water Main Cleaning Co., 1806 Newark Turnpike, Kearny, New Jersey 07032, to provide Maintenance and Repair: Sewer and Storm Drains (Overflow Regulators) to the City’s Department of Water and Sewer Utilities at an amount not to exceed $200,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months, commencing upon full execution of the contract.