Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Fire Hydrant Tools and Wrenches
Entity Name(s)/Address(s): Hydra-Shield Manufacturing, Inc., 8701 John Carpenter Freeway, Suite #230, Dallas, Texas 75247
Contract Amount: $50,000.00
Funding Source: City of Newark Budget/Department of Water & Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years Contract Basis: ( x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( x ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Seven (7)
Bids received: One (1)
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WHEREAS, on October 4, 2011, the City of Newark through its Director of Purchasing, advertised to solicit bids for Fire Hydrant Tools and Wrenches, pursuant to which the contractor would provide such items to the City of Newark Department of Water & Sewer Utilities; and
WHEREAS, the Division of Central Purchasing mailed seven (7) "Invitation to Bid" post cards to prospective vendors from its established bid list following the date of advertisement; and
WHEREAS, on the bid proposal due date of October 20, 2011, one (1) bid was received in response to the advertisement and solicitations; and
WHEREAS, the Director of Purchasing recommends an award be made to Hydra-Shield Manufacturing, Inc., the only responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding meets the requirements of the fair and open process under the State "Pay-to-Play" law; and
WHEREAS, because the contract is being awarded through public bidding, the contract award also complies with the City of Newark "Pay-to-Play" requirements set forth in MEO-07-0001.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of Purchasing, are hereby authorized to enter into a contract with Hydra-Shield Manufacturing, Inc., 8701 John Carpenter Freeway, Suite #230, Dallas, Texas 75247, to provide Fire Hydrant Tools and Wrenches to the City of Newark, whose bid was received on the advertised due date and determined to be the only responsible bidder, in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2011 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)2(c), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $50,000.00 for two (2) years.
5. A duly executed copy of this contract shall be forthwith filed in the Office of the City Clerk by the Director of Purchasing.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
This contract is awarded to Hydra-Shield Manufacturing, Inc., to provide Fire Hydrant Tools and Wrenches, to the City of Newark, at a cost not to exceed $50,000.00 for two (2) years for one (1) vendor.