Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 74877 & 74876
Purpose: Plumbing & Heating Supplies/Equipment - Statewide (North Region Only)
Entity Name(s)/Address(s):
(1.) Crosstown Plumbing Supply, 196 South Grove Street, East Orange, New Jersey 07018
(2.) Madison Plumbing Supply, 121 Kings Road, Madison, New Jersey 07940
Contract Amount: $20,000.00 for two (2) vendors
Funding Source: Department of Water and Sewer Utilities Budget
Contract Period: Upon Municipal Council Approval through May 31, 2015, inclusive of any extension by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
body
WHEREAS, the City of Newark through its Purchasing Director, wishes to utilize the Plumbing & Heating Supplies/Equipment - Statewide contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the following vendors have been awarded a State Contract for the purchase of Plumbing & Heating Supplies/Equipment - Statewide, respectively, for the period commencing adoption of this resolution to May 31, 2015, inclusive of any subsequent extension to the term of the state contract.
# 74877, Crosstown Plumbing Supply, 196 South Grove Street, East Orange, New Jersey 07018
# 74876, Madison Plumbing Supply, 121 Kings Road, Madison, New Jersey 07940
WHEREAS, the Purchasing Director recommends the utilization of this state contract award on the grounds that it provides Plumbing & Heating Supplies/Equipment - Statewide, [North Region only] according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Plumbing & Heating Supplies/Equipment - Statewide, is expected not to exceed $20,000.00 for the two (2) vendors; and
WHEREAS, usage of this contract provides varied plumbing and heating supplies, as required by the Department of Water and Sewer Utilities; and
WHEREAS, the Acting Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract #74877 Crosstown Plumbing Supply and #74876 Madison Plumbing Supply, to provide PLUMBING & HEATING SUPPLIES EQUIPMENT - STATEWIDE,(North Region Only) for the period commencing from the adoption of this resolution to May 31, 2015, inclusive of any subsequent extensions to the term of this state contract. This contract shall not exceed $20,000.00 for two (2) vendors inclusive of subsequent extensions to the term of contract by the State.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funds for contract usage are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
4. This contract is awarded as an open-ended contract under N.J.A.C. 5:30-5.3(d) and pursuant to N.J.A.C. 5:30-5.5(d) (2). A certification of the Availability of Funds shall be executed by purchase order; each time an order is placed and charged against this contract.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract award to Crosstown Plumbing Supply and Madison Plumbing Supply, to provide for the purchase of Plumbing & Heating Supplies/ Equipment - Statewide, [North Region only] for the period commencing from the adoption of this resolution to May 31, 2015, inclusive of any subsequent extensions to the term, at a cost not to exceed $20,000.00 for two (2) vendors.