Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of HGACBUY Cooperative Contract Ambulances, EMS, and Other Special Vehicles #AM10-23 To purchase a Police Drone Van
Entity Name: First Priority Emergency Vehicles, Inc.
Entity Address: 2444 Ridgeway Blvd Bldg 500, Manchester NJ 08759
Contract Amount: Not to exceed $173,773.13
Funding Source: 2021 Capital budget (Marked Van) 045-21A-21A14-94710-B2021
Contract Period: Upon approval of the Municipal Council through September 30, 2027, inclusive of any extensions granted by HGACBUY
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X ) N/A
Additional Information:
This resolution authorizes the City’s Department of Public Safety, Police Division to utilize the HGACBUY National Cooperative Contract #AM10-23- Ambulances, EMS, and Other Special Vehicles - for the purchase of a Drone Van
body
WHEREAS, on January 06, 2016, the City Council adopted Resolution 7R1-c authorizing membership in the Houston-Galveston Area Council Cooperative Pricing System, now known as HGACBUY, 3555 Timmons Lane, Suite 120 Houston, Texas 77027; and
WHEREAS, HGACBUY, a locally recognized and accepted cooperative purchasing organization, maintains local cooperative agreement contracts, which are competitively awarded and through which members can make advantageous purchases; and
WHEREAS, the HGACBUY pricing system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the system has offered the City of Newark the opportunity to participate in their Cooperative Purchasing System, which membership is active and continuous; and
WHEREAS, the Department of Public Safety (“Department”) through formal request to the City’s Purchasing Agent, expressed their desire to utilize HGACBUY National Cooperative Contract #AM10-23- Ambulances, EMS, and Other Special Vehicles to enter into a contract with First Priority Emergency Vehicles, Inc., 2444 Ridgeway Boulevard, Bldg 500, Manchester New Jersey 08759, an authorized vendor under said contract, to purchase a drone van at a cost not to exceed One Hundred Seventy-Three Thousand Seven Hundred Seventy-Three Dollars and Thirteen Cents ($173,773.13), upon approval of this resolution by the Municipal Council through September, 30, 2027, inclusive of any contract extensions granted by HGACBUY; and
WHEREAS, the Purchasing Agent does not object to the Department’s request to utilize HGACBUY Contract #AM10-23 for said purchase.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent are authorized utilize HGACBUY National Cooperative Contract #AM10-23- Ambulances, EMS, and Other Special Vehicles to enter into a contract to purchase a drone van for the Department of Public Safety from First Priority Emergency Vehicles, Inc., 2444 Ridgeway Boulevard, Building 500, Manchester New Jersey 08759, which is an authorized vendor under said contract. The contract period will commence upon approval of this resolution through September 30, 2027, inclusive of any contract extensions, at a cost not to exceed One Hundred Seventy-Three Thousand Seven Hundred Seventy-Three Dollars and Thirteen Cents ($173,773.13).
2. All purchase orders and related documentation shall be in accordance with the relevant HGACBUY Co-op Contract, including the Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the Houston-Galveston Area #AM10-23 Ambulances, EMS, and Other Special Vehicles contract.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. Attached hereto is the Chief Financial Officer’s Certification of Funds stating that sufficient funds for the aforementioned purchase are available in Account #NW045-21A-21A14-94710-B2021. There shall be no advance payment on this contract, in accordance with N.J.S.A. 40A:5-16.
5. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a contract awarded pursuant to a fair and open procedure.
6. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
7. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and various Notices of the Office of the State.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent to enter into a contract with First Priority Emergency Vehicles, Inc., 2444 Ridgeway Blvd Bldg 500, Manchester NJ 08759, to purchase a drone van for the Department of Public Safety utilizing HGACBUY National Cooperative Contract #AM10-23- Ambulances, EMS, and Other Special Vehicles. The contract period shall commence upon approval of this Resolution by the Municipal Council to September 30, 2027, inclusive of any contract extensions granted by HGACBUY, at a cost not to exceed One Hundred Seventy-Three Thousand Seven Hundred Seventy-Three Dollars and Thirteen Cents ($173,773.13).