Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide automotive cleaners and fluids to the City
Description: Automotive Cleaners and Fluids
Entity Name(s)/Address(s):
1.Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205
2.David Weber Oil Co., 601 Industrial Road, Carlstadt, New Jersey 07072
3.Samuels, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088
4.Superior Distributors Company, Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407
Contract Amount: Amount not to exceed $70,000.00
Funding Source: 2017 Budget/Departments of Public Works and Water and Sewer Utilities
Account Code Lines:
NW011-060-0605-83620-B2017-Public Works/Sanitation &Demolition
NW011-060-0603-83620-B2017-Public Works/Parks and Grounds
NW011-060-0102-83550-B2017-Public Works/Motors
NW011-060-0102-83620-B2017-Public Works/Motors
NW037-750-7502-83630-B2017-Water and Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date April 4, 2017
Bids Solicited: Ten (10)
Bids Received: Four (4)
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WHEREAS, on April 4, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Automotive Cleaners and Fluids, to the Departments of Public Works and Water and Sewer Utilities as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed ten (10) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on April 20, 2017, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works, Manager of the Division of Motors and the Assistant Director of the Department of Water and Sewer Utilities, recommend that a multiple award be made to Air Brake and Equipment; David Weber Oil Co.; Samuels, Inc. T/A Buy Wise Auto Parts; and Superior Distributors Company, Inc., the responsive and responsible bidders; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendations from the Department of Public Works, Manager the Division of Motors, and the Assistant Director of the Department of Water and Sewer Utilities, that a multiple award be made to Air Brake and Equipment, David Weber Oil Co., Samuels, Inc. T/A Buy Wise Auto Parts and Superior Distributors Company, Inc., the only responsive, responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to hold prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205, to receive line items #12 (various brands and sizes) for year one and year two and line item# 6 for year one only; David Weber Oil Co., 601 Industrial Road, Carlstadt, New Jersey 07072, to receive line items #4 (various brands and sizes) for year one and year two; Samuels, Inc. T/A Buy Wise Auto Parts, 2091Springfield Avenue, Vauxhall, New Jersey 07088, to receive line items #1 & 2, 5, 7-11, 13 & 14, 16-18, 20-22 and 24 & 25 (various brands and sizes) for year one and year two and line #6 for year two only; and Superior Distributors Company, Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407, to receive line items #3, 15, 19 and 23 (various brands and sizes) for year one and year two, to provide Automotive Cleaners and Fluids to the City; whose bids were received on the advertised due date and determined to be the only responsive, responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term; pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines,
NW011-060-0605-83620-B2017- Public Works/Sanitation &Demolition
NW011-060-0603-83620-B2017- Public Works/Parks and Grounds
NW011-060-0102-83550-B2017 - Public Works/Motors
NW011-060-0102-83620-B2017 - Public Works/Motors
NW037-750-7502-83630-B2017 - Water and Sewer Utilities
covering the amount of the order. This contract shall not exceed $70,000.00 for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to award and enter into a contract with Air Brake and Equipment; David Weber Oil Co.; Samuels, Inc. T/A Buy Wise Auto Parts; and Superior Distributors Company, Inc.; to provide Automotive Cleaners and Fluids to the City of Newark, at a cost not to exceed $70,000.00 for a period not to exceed two (2) years, for four (4) vendors.