Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair Inclusive of Collision Body Work for Light Duty Vehicles and Trucks up to One (1) Ton
Entity Name(s)/Address(s): Pulaski Auto Body & Sales Inc., 189 Delancy Street, Newark, New Jersey 07105
Contract Amount: Not to exceed $2,050,000.00
Funding Source: City of Newark Budget/Department of Engineering, Division of Motors and Water and Sewer Utilities, Division of Sewer and Water Supply/Open-Ended
Contract Period: To be established for a period not to exceed two (2) year term
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Twelve (12)
Bids received: Five (5)
Invitation: Central Purchasing Agent, September 4, 2013
body
WHEREAS, on June 26, 2012, the City of Newark through its Purchasing Director advertised to solicit bids for Maintenance & Repair: Collision Body Work for Light Duty Vehicles and Trucks Up To One (1) Ton, which the contractor will provide to the City of and Newark, for the Department of Engineering, Division of Motors and Department of Water Sewer Utilities, Division of Sewer and Water Supply, usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited twelve (12) prospective vendor (s) from its established bid list following the date of advertisement; and
WHEREAS, on July 19, 2012, five (5) bids were received in response to this advertisement; and
WHEREAS, the Department of Engineering, Division of Motors, reviewed the bids received and recommended that an award be made to Pulaski Auto Body & Sales Inc.; and
WHEREAS, the Purchasing Director, concludes from review and evaluation of bids that an award be made to Pulaski Auto Body & Sales Inc., the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
- The Mayor and/or his designees, the Purchasing Director, are hereby authorized to enter into contract with Pulaski Auto Body & Sales Inc., 189 Delancy Street, Newark, New Jersey 07105, for the provision of Maintenance and Repair: Collision Body Work for Light Duty Vehicles and Trucks Up to One (1) Ton, for the City of Newark, whose bid was received on the above advertised due date and determined to be the lowest responsive and responsible bidder in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
- There shall be no amendment or change of this contract without the approval of the Municipal Council.
- There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for subsequent years are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
- This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $2,050,000.00 for a two (2) year term.
- A duly executed copy of this contract shall be forthwith filed in the Office of the City Clerk.
- If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Pulaski Auto Body & Sales Inc., to provide Maintenance & Repair: Collision Body Work for Light Duty Vehicles and Trucks up to One Ton, to the City of Newark, at a cost not to exceed $2,050,000.00 for a two (2) year term.