Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Artificial Turf
Description: To Provide Artificial Turf
Entity Name(s)/Address(s): The LandTek Group Inc., 235 County Line Road, Amityville, New York 11701
Contract Amount: Not to exceed $100,000.00 for two (2) years
Funding Source: 2018 Budget/Department of Recreation, Cultural Affairs and Senior Services
Funding Account Codes: NW026-32720-B2018
Contract Period: To be established for a period not exceeding two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
1st Advertisement: July 25, 2017
Bids solicited: Eight (8)
Bids received: Three (3)
2nd Advertisement: December 5, 2017
Bids solicited: Three (3)
Bid received: Three (3)
Bids rejected: One (1)
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WHEREAS, on July 25, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractors to provide Artificial Turf to the Department of Recreation, Cultural Affairs and Senior Services as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also distributed eight (8) bid packages in addition to this advertisement; and
WHEREAS, on August 17, 2017 three (3) bids were received in response to this advertisement; and
WHEREAS, the City of Newark, upon review, found the three (3) bids to be defective due to bidders' failure to submit the required bid bond, outside the cost estimate of the City, and failure to provide labor rate, overtime rate and holiday rate as required by the proposal specifications; and
WHEREAS, on December 5, 2017, the City of Newark through its Supervising Procurement Specialist, QP...
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