Title
Dept/ Agency: Offices of Municipal Council/City Clerk
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Exception to Public Bidding - N.J.S.A. 40A:11-5(1)(dd)
Purpose: To provide for the award of a contract for proprietary computer system as an exception to Public Bidding because the provision or performance of goods and services is for the support and maintenance of proprietary computer hardware and software - hosting, support, upgrades, maintenance and managed services of computer hardware and software for Legistar, the Legislative Management Software.
Entity Name: Granicus, LLC.
Entity Address: 1152 15th Street, Suite 800, Washington, DC 20005
Contract Amount: Not to exceed $145,109.70
Funding Source: 2026 and 2027 Budgets/Office of the City Clerk/NW011-020-0201-07128
Contract Period: February 1, 2026 through January 31, 2027
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Non-Fair & Open (X) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Partial Certification of Funds in the amount of $20,000.00.
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WHEREAS, the Office of the City Clerk is committed to providing efficient and effective means to process and maintain the City of Newark's legislation and best practices for the City's administrative and legislative branches in the performance of their duties with continued transparency while performing these functions; and
WHEREAS, the City Clerk, on behalf of the City of Newark desires to enter into a contract with Granicus, LLC ("Granicus") , 1152 15th Street, Suite 800, Washington, DC 20005 to provide for the hosting, support, upgrades, maintenance and managed services of computer hardware and software of the system known as, Legistar the Legislative Management Software, a proprietary system, in order to maintain the software's operational health and functio...
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