Title
Dept/ Agency: Offices of Municipal Council/City Clerk
Action: ( X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Exception to Public Bidding - N.J.S.A. 40A:11-5(1)(dd)
Purpose: To provide for the award of a contract for proprietary computer system as an exception to Public Bidding because the provision or performance of goods and services is for the support and maintenance of proprietary computer hardware and software - hosting, support, upgrades, maintenance and managed services of computer hardware and software for processing Marriage Applications and Open Records Act Requests.
Entity Name: Property Pilot LLC dba GovPilot
Entity Address: 204 E. Main Street, Manasquan, NJ 08736
Contract Amount: Not to exceed $91,560.00
Funding Source: 2025, 2026 and 2027 Budgets/Office of the City Clerk/NW011-020-0201-07128
Contract Period: September 1, 2025 through August 31, 2027
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Non Fair & Open (X ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Partial Certification of Funds in the amount of $
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WHEREAS, the Office of the City Clerk (Clerk) is committed to providing efficient and effective means to process marriage applications, OPRA requests and best practices for the Clerk staff in the performance of their duties; and
WHEREAS, the City Clerk, on behalf of the City of Newark desires to enter into a contract with Property Pilot LLC dba GovPilot, 204 E. Main Street, Manasquan, NJ 08736 to provide for the hosting, support, upgrades, maintenance and managed services of computer hardware and software of the system known as, GovPilot's Marriage Template Module and OPRA Template Module, a proprietary system, in order to maintain the software's operational health and functionality for an amount not to exceed Ninety One Thousand,...
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