Title
Dept/ Agency: Offices of Municipal Council/City Clerk
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Exception to Public Bidding N.J.S.A. 40A:11-5(1)(dd)
Purpose: To provide for the website hosting, support, upgrades, managed services and maintenance of the Archives Records Management System (ARMS) computer software used by the Archive and Records Management Center (ARMC) of the Office of the City Clerk.
Entity Name: Summit Information Systems, LLC
Entity Address: 118 Westfield Avenue, Suite 6, Clark, New Jersey 07066
Contract Amount: Not to exceed $30,000.00
Funding Source: 2018 Budget/Office of the City Clerk
Contract Period: One (1) year from the date of adoption
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open (X) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
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WHEREAS, the City Clerk has a need to enter into a contract with Summit Information Systems, LLC (hereinafter "Summit"), to provide hosting, support, upgrades, maintenance and managed services for the Archives Records Management System (ARMS) computer software use by the Archive and Records Management Center (ARMC) for a period of one (1) year from the date of adoption by the Municipal Council, in an amount not to exceed Thirty Thousand Dollars and Zero Cents ($30,000.00); and
WHEREAS, this maintenance contract is essential for ARMC staff's continued inventory of City records; and
WHEREAS, Summit owns the rights to ARMS and is engaged in the business of providing various "goods and services" ["...including any work, labor, commodities, equipment, materials or supplies of any tangible or intangible nature..." N.J.S.A. 40A:11-2(24)] of the proprietary software; and
WHEREAS, Summit has represented that they are qualified by their tr...
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