Title
Dept/ Agency: Offices of Municipal Council/City Clerk
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Exception to Public Bidding - N.J.S.A. 40A:11-5(1)(dd)
Purpose: To provide for the website hosting, support, upgrades, managed services and maintenance of the Archives Records Management Systems (ARMS) and related hardware used by the Archive Records Management Center (ARMC) of the Office of the City Clerk.
Entity Name: Summit Information Systems, LLC
Entity Address: 118 Westfield Avenue, Suite 6, Clark, New Jersey 07066
Contract Amount: Not to exceed $32,343.87
Funding Source: 2020 Budget/Office of the City Clerk/NW011-020-0201-71280-B2020
Contract Period: One (1) year from the date of adoption
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open (X) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
An Archives Records Management Systems (ARMS) computer software utilized by the Archive and Records Management Center (ARMC) of the Office of the City Clerk.
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WHEREAS, the Office of City Clerk has a need to enter into a contract with Summit Information Systems, LLC (hereinafter "Summit"), to provide hosting, support, upgrades, maintenance and managed services and necessary hardware for the Archives Records Management System (ARMS) computer software use by the Archive and Records Management Center (ARMC) for the Office of the City Clerk for a period of one (1) year from the date of adoption by the Municipal Council, in an amount not to exceed Thirty-Two Thousand Three Hundred Forty-Three Dollars and Eighty-Seven Cents ($32,343.87); and
WHEREAS, this maintenance contract is essential for ARMC staff's continued inventory of City records; and
WHEREAS, Summit owns the rights to ARMS and is engaged in the business of providing various "goods and serv...
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