Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To acquire Document Management for Records Retention and Disposal
Entity Name: Foveonics Imaging Technologies, Inc., d/b/a Foveonics Document Solutions
Entity Address: 99 Grayrock Road, Unit 103, Clinton, New Jersey 08809
Contract Amount: Not to exceed $350,000.00
Funding Source: 2026/2027 Budget/Office of the City Clerk/NW-011-020-0201-71280-B2026/B2027; Department of Economic and Housing Development; Department of Engineering NW11-011-17240-B2026/B2027
Contract Period: July 1, 2026 through June 30, 2027, inclusive of any Cooperative contract extensions
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Cooperative Purchasing Agreement will provide document management services for records retention and disposal, including digitizing arrest records for the Office of the City Clerk. Additional City departments may utilize this contract for digitizing services on an as-needed basis, with applicable funding sources certified by the Chief Financial Officer.
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WHEREAS, on August 6, 2025 the Municipal Council adopted Resolution 7R1-ad, authorizing membership in the Educational Services Commission of New Jersey ("ESCNJ"), 1660 Stelton Road, Piscataway, New Jersey 08854, a New Jersey State Approved Co-op #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey ("ESCNJ"), a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded; and
WHEREAS, the ESCNJ system was developed to utilize a competitive bidding process, improving procurement...
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