Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Street Sweeping Service: East and South Wards
Entity Name(s)/Address(s): Dejana Industries, Inc., 30 Sagamore Hill Drive, Port Washington, NY 11050
Contract Amount: $2,000,000.00
Funding Source: City of Newark Budget/Department of Neighborhood & Recreational Services, Division of Sanitation/Open-Ended
Contract Period: To be established for a two (2) year term
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Seven (7)
Bids received: One (1)
Invitation: Central Purchasing Agent, January 31, 2012
Deferred 7R1-e 020112
RTA 7R1-b 021612
Deferred 7R1-b (s) 062612
Invitation: Central Purchasing Agent, July 2, 2012
Deferred 7R1-f 070312
Invitation: Central Purchasing Agent and Representative of Dejana Industries, Inc., July 31, 2012
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WHEREAS, on January 11, 2011, the City of Newark, through its Purchasing Director, advertised to solicit bids for Street Sweeping Service: East & South Wards for the Department of Neighborhood and Recreational Services, Division of Sanitation, usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing distributed seven (7) bid packages in response to this advertisement; and
WHEREAS, on January 27, 2011, one (1) bid was received in response to this advertisement; and
WHEREAS, the Department of Neighborhood and Recreational Services, Division of Sanitation, reviewed the bid and recommends that the only responsive and responsible bid be awarded to Dejana Industries, Inc.; and
WHEREAS, the Purchasing Director concurs with the recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitation through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with Dejana Industries, Inc., 30 Sagamore Hill Drive, Port Washington, NY 11050, for the provision of Street Sweeping Service: East & South Wards, for the City whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $2,000,000.00 for a two (2) year term.
5. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Director to enter into a contract with Dejana Industries, Inc., to provide Street Sweeping Service: East & South Wards, at a cost not to exceed $2,000,000.00 for a two (2) year term.