Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 81748, 81749, 81756, 81750, 81751, 81753
Purpose: Carpet/Flooring Supply & Install
Entity Name(s)/Address(s): See below
Contract Amount: $100,000.00
Funding Source: City of Newark Budget/Department of Engineering, Division of Public Buildings
Contract Period: Upon Municipal Council Authorization through June 30, 2017, inclusive of extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
(1. Beaulieu Group LLC, 201 Princeton Blvd. Adairsville, GA 30103
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd., Union, NJ 07083
2. Forbo Flooring Inc., 8 Maplewood Drive, Hazle Twp., PA 18202
Authorized Distributor: Stemplers Carpet, 500 Hillside Ave., PO Box 5189, Hillside, NJ 07205
3. Interface Americas, 1503 Orchard Hill Rd., PO Box 1503, LaGrange, GA 30240
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd. Union, NJ 07083
4. J & J Industries Inc. d/b/a J & J Invision, PO Box 1287, 818 J & J Drive, Dalton, GA 30722
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd. Union, NJ 07083
5. Mannington Mills Inc., PO Box 12281, Calhoun, GA 30062
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd., Union, NJ 07083
6. Mohawk Group, 975 West Oak Circle, Marietta, GA 30062
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd., Union, NJ 07083)
Additional Information:
Failed 7R1-aa 090612
Failed, 7R1-b 091912
Failed 7R1-b 100312
Failed 7R1-b 101712/RTA
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WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Carpet/Flooring Supply & Install contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the state awarded this contract from a GSA schedule, for the purchase of Carpet/Flooring Supply & Install, for a five (5) year term, effective July 1, 2012; and
WHEREAS, the City wishes to utilize the authorized, north region distributors/dealers under the contracts with the following vendors, commencing adoption of this resolution to June 30, 2017, inclusive of any subsequent extensions to the term of the contract.
# 81748, Beaulieu Group LLC, 201 Princeton Blvd. Adairsville, GA 30103
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd. Union, NJ 07083
# 81749, Forbo Flooring Inc., 8 Maplewood Drive Hazle Twp., PA 18202
Authorized Distributor: Stemplers Carpet, 500 Hillside Ave. PO Box 5189, Hillside, NJ 07205
# 81756, Interface Americas, 1503 Orchard Hill Rd., PO Box 1503, LaGrange, GA 30240
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd., Union, NJ 07083
# 81750, J & J Industries Inc. d/b/a J & J Invision, PO Box 1287, 818 J & J Drive, Dalton, GA 30722
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd. Union, NJ 07083
# 81751, Mannington Mills Inc., PO Box 12281, Calhoun, GA 30062
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd. Union, NJ 07083
#81753, Mohawk Group, 975 West Oak Circle, Marietta, GA 30062
Authorized Distributor: Hannon Floor Covering, 1119 Springfield Rd. Union, NJ 07083
WHEREAS, the Purchasing Director recommends the utilization of these state contract awards on the grounds that they provide Carpet/Flooring Supply & Install, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Carpet/Flooring Supply & Install is expected not to exceed $100,000.00; and
WHEREAS, usage of this contract provides the ability to purchase carpet including recycled, carpet padding, vinyl composition tile and sheet flooring, mats and matting, associated ancillary supplies and installation services for the City, by the Division of Public Buildings, Department of Engineering; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize the authorized distributors under contract #81748, Beaulieu Group LLC, #81749, Forbo Flooring Inc., #81756, Interface Americas, #81750, J & J Industries Inc. d/b/a J & J Invision, #81751, Mannington Mills Inc. and #81753, Mohawk Group to provide CARPET/FLOORING SUPPLY & INSTALL, for the period commencing from the adoption of this resolution to June 30, 2017, inclusive of any subsequent extensions to the term of this State contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A:5-16. Funds for purchases under this contract are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d) (2). Certification of the Availability of Funds shall be executed by purchase order; each time an order is placed and charged against this contract. This contract shall not exceed $100,000.00 inclusive of subsequent extensions to the term of the contract by the state.
5. This contract complies with Local Pay-to-Play, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award, of this contract to the State Comptroller, no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
This resolution authorizes usage of authorized distributors under a State contract award to Beaulieu Group LLC, Forbo Flooring Inc., Interface Americas, J & J Industries Inc., d/b/a J & J Invision, also, Mannington Mills Inc., and Mohawk Group; to provide for the purchase of Carpet/Flooring Supply & Install, for the period commencing from the adoption of this resolution to June 30, 2017, inclusive of any subsequent extensions to the term, at a cost not to exceed $100,000.00.