Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Transportation of the Elderly and Physically Challenged (Program for Senior Citizens
Entity Name(s)/Address(s): Axion of New Jersey, LLC, 1 Gateway Plaza, Suite 2600, Newark, New Jersey 07102
Contract Amount: Not to exceed $700.000.00
\Funding Source: City of Newark Budget/Department of Child and Family Well-Being
Contract Period: To be established for a term not to exceed two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Eight (8)
Bids received: Two (2)
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WHEREAS, on MAY 15, 2012, the City of Newark through its Purchasing Director advertised to solicit bids for Transportation of the Elderly and Physically Challenged (Program for Senior Citizens), which the contractor will provide to the City of Newark, for the Department of Child and Family Well-Being's usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing distributed eight (8) bid packages, to prospective vendors following the date of advertisement; and;
WHEREAS, on June 7, 2012, two (2) bids were received in response to this advertisement; and
WHEREAS, the Department of Child and Family Well-Being reviewed the bids received and recommended an award be made to Axion of New Jersey, LLC ; and
WHEREAS, the Purchasing Director concludes from review and evaluation that an award be made to the lowest responsive and responsible bidder, Axion of New Jersey, LLC; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with Axion of New Jersey, LLC, 1 Gateway Plaza, Suite 2600, Newark, New Jersey 07102, to provide Transportation of the Elderly and Physically Challenged (Program for Senior Citizens), for the City of Newark, whose bid was received on the above advertised due date and determined to be the lowest responsive and responsible bidder in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2012 and subsequent years are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $700,000.00 for a two (2) year term.
5. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Axion of New Jersey, LLC, to provide Transportation of the Elderly and Physically Challenged (Program for Senior Citizens), to the City of Newark, at a cost not to exceed $700,000.00 for a two (2) year term.