Title
Dept/ Agency: Water & Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Maintenance and Repairs Sewer Screening Facilities
Entity Name: Rapid Pump and Meter Service Co., Inc.
Entity Address: 285 Straight Street, P.O. Box AY, Paterson, New Jersey 07509
Contract Amount: Not to exceed $600,000.00
Funding Source: Department of Water and Sewer Utilities Budget
Contract Period: Two (2) year term commencing upon issuance of a Notice to Proceed by the Acting Director of Water & Sewer Utilities
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: 2
Bids Received: 1
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WHEREAS, on May 17, 2012, the Department of Water and Sewer Utilities advertised to solicit bids for Contract 06-WS2012 Maintenance and Repairs Sewer Screening Facilities; and
WHEREAS, the Department of Water and Sewer Utilities distributed two (2) bid specification packages to prospective vendors following the date of advertising; and
WHEREAS, on June 1, 2012, one (1) bid was received in response to this solicitation; and
WHEREAS, the Department of Water and Sewer Utilities concludes from review and evaluation that an award be made to Rapid Pump and Meter Service Co., Inc., the only responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, Rapid Pump and Meter Service Co., Inc., agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitation through the public bidding of Contract 06-WS2012 meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
- The Mayor of the City of Newark and/or his designee, the Acting Director of the Department of Water and Sewer Utilities, is hereby authorized to enter into contract with Rapid Pump and Meter Service Co., Inc., 285 Straight Street, P.O. Box AY, Paterson, New Jersey 07509, whose bid was received on the above advertised due date and was determined to be the lowest responsible bidder in accordance with the bid specifications. The term of the contract will be for a two year period, commencing upon issuance of a Notice to Proceed from the Acting Director of the Department of Water and Sewer Utilities, for an amount not to exceed Six Hundred Thousand Dollars (600,000.00), pursuant to N.J.S.A. 40A:11-3(b), for the provision of Maintenance and Repairs Sewer Screening Facilities.
- Pursuant to N.J.A.C. 5:30-5.5, attached hereto is Comptroller's partial certification which states that funds in the amount of $50,000.00 are available in the 2012 Temporary Budget under Business Unit: NW038, Department ID: 800, Division: 8003, Account: 71770. The certification shall be filed along with the original resolution in the Office of the City Clerk. The remainder of the funding for this contract will be subject to appropriation in the 2012, 2013 and 2014 Budget and funds will be certified prior to services being provided by the contractor.
- Pursuant to N.J.S.A. 27:25-17, any and all debts, expenses or obligations incurred by the Department of Water and Sewer Utilities shall be payable only from funds available to the City of Newark, and no liability or obligation shall be incurred by the Department of Water and Sewer Utilities beyond the extent to which monies are available.
- There shall be no amendment or change to the contract without approval by the Newark Municipal Council.
- There shall be no advance payments made against this contract in accordance with N.J.A.C. 40A:5-16.
- The Acting Director of the Department of Water and Sewer Utilities shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
- If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor of the City of Newark and/or his designee, the Acting Director of the Department of Water and Sewer Utilities, to enter into a contract with Rapid Pump and Meter Service Co., Inc., 285 Straight Street, P.O. Box AY, Paterson, New Jersey 07509, for Contract 06-WS2012, Maintenance and Repairs Sewer Screening Facilities, for an amount not to exceed Six Hundred Thousand Dollars ($600,000.00), for the period commencing upon issuance of a Notice to Proceed from the Acting Director of the Department of Water and Sewer Utilities and terminating two (2) years thereafter.