Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair of Bucket Loaders (O&K Trojan)
Entity Name(s)/Address(s): Abreu Truck Services, 283-299 Frelinghuysen Avenue, Newark, NJ 07114
Contract Amount: Not to exceed $300,000.00
Funding Source: City of Newark Budget/Department of Engineering, Division of Motors/Open-Ended
Contract Period: To be established for a term not to exceed two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Eleven (11)
Bids received: Three (3)
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WHEREAS, on March 13, 2012, the City of Newark, through its Purchasing Director, advertised to solicit bids for Maintenance and Repair of Bucket Loaders (O&K Trojan), which the contractor will provide to the City of Newark, for the Department of Engineering, Division of Motors, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing solicited eleven (11) prospective vendors from its established bid list following the date of advertisement; and
WHEREAS, on March 29, 2012, three (3) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director reviewed and evaluated the bids and concluded that an award be made to Abreu Truck Services, the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A.19: 44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with Abreu Truck Services, 283-299 Frelinghuysen Avenue, Newark, NJ 07104, for the provision of Maintenance and Repair of Bucket Loaders (O&K Trojan), for the City of Newark, whose bid was received on the above advertised due date and determined to be the lowest responsive and responsible bidder in accordance with bid specifications. The term of the contract will be established for a two (2) year term pursuant to N.J.S.A. 40A: 11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures incurred against this contract, a certification of the availability of sufficient funds, shall be obtained as required by N.J.A.C. 5:30-5.5(b)2(d), each time an order is placed, covering the amount of the service. This contract shall not exceed $300,000.00 for two (2) years.
6. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Abreu Truck Services, to provide Maintenance and Repair of Bucket Loaders (O&K Trojan), to the City of Newark, at a cost not to exceed $300,000.00 for two (2) years.