Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Printing Service for Police Department Forms
Entity Name(s)/Address(s):
1. Concept Printing, Inc., 160 Woodbine Street, Bergenfield, NJ 07621
2. Logomania Inc., 110 ½ Erie Street, Jersey City, NJ 07302
3. Moore Wallace North America, 15 Seeley Ave, Piscataway, NJ 08854
Contract Amount: Not to exceed $42,000.00
Funding Source: City of Newark Budget/Police Department/Open-Ended Contract Period: To be established for a term not to exceed two (2) years, for three (3) vendors
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Fourteen (14)
Bids received: Eight (8)
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WHEREAS, on August 30, 2011, the City of Newark through its Purchasing Director advertised to solicit bids for Printing Service for Police Department Forms, which the contractor will provide to the City of Newark, for the Police Department's usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited fourteen (14) prospective vendor (s) from its established bid list, following the date of advertisement; and
WHEREAS, on September 15, 2011, eight (8) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director concludes from review and evaluation that an award be made based on line items to Logomania Inc., Concept Printing Inc., and Moore Wallace North America, the lowest responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendors agreed to hold their prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with Logomania Inc., 110 ½ Erie St. Jersey City, NJ 07302, to provide for both 1st and 2nd year line items as per the price schedule; with Moore Wallace North America, 15 Seeley Ave., Piscataway, NJ 08854, to provide for both 1st and 2nd year line items as per the price schedule and with Concept Printing Inc., 160 Woodbine St., Bergenfield, NJ 07621, to provide for both 1st and 2nd year line items as per the price schedule; for the provision of Printing Service for Police Department Forms, for the City of Newark, whose bids were received on the above advertised due date and determined to be the lowest responsive and responsible bidders in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $42,000.00 for a two (2) year term, for three (3) vendors.
5. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Logomania Inc., Concept Printing Inc., and Moore Wallace North America, to provide Printing Service for Police Department Forms, to the City of Newark, at a cost not to exceed $42,000.00 for a two (2) year term, for three (3) vendors.