Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Fire Extinguishers and Parts
Entity Name(s)/Address(s): Allied Fire & Safety Equipment Company, Inc., Post Office Box 607-517 Green Grove Road, Neptune, New Jersey 07754
Contract Amount: Not to exceed $250,000.00
Funding Source: City of Newark Budget/ Departments of Child and Family Well Being, Engineering, Fire and the Water & Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: ( x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Four (4)
Bids received: None (0)
Bids re-solicited: Two (2)
Bids received: One (1)
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WHEREAS, on June 19, 2012, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Fire Extinguishers and Parts, to the Departments of Child and Family Well Being, Engineering, Fire and Water & Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed four (4) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on July 12, 2012, no bids were received in response to this advertisement; and
WHEREAS, on July 17, 2012, the City of Newark through its Purchasing Director re-advertised to solicit bids for contractor(s) to provide, Fire Extinguishers and Parts to the Departments of Child and Family Well-Being, Engineering, Fire and Water & Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed two (2) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on August 2, 2012, one (1) bid was received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends an award be made to Allied Fire & Safety Equipment Company, Inc., the only responsible bidder; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidder consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Allied Fire & Safety Equipment Company, Inc., Post Office Box 607-517 Green Grove Road, Neptune, New Jersey 07754, to provide Fire Extinguishers and Parts to the City, whose bid was received on the advertised due date and determined to be the only responsible bidder, in accordance with bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred, each time an order is placed, covering the amount of the order. This contract shall not exceed $250,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by the State Law, the City Clerk shall provide the appropriate notice, of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Allied Fire & Safety Equipment Company, Inc., to provide Fire Extinguishers and Parts, to the City of Newark, at a cost not to exceed $250,000.00 for two (2) years.