Title
Dept/ Agency: Water & Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Inspect, Clean and Repair Sewer Regulators and Other Drains
Entity Name: National Water Main Cleaning Co.
Entity Address: 875 Summer Avenue, Newark, New Jersey 07104
Contract Amount: Amount not to exceed $300,000.00
Funding Source: Department of Water and Sewer Utilities Budget
Contract Period: Commencing upon execution of the contract and terminating two years thereafter
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids Solicited: 5
Bids Received: 1
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WHEREAS, on June 14, 2012, the Department of Water and Sewer Utilities advertised to solicit bids for Contract 09-WS2012 Inspect, Clean and Repair Sewer Regulators and Other Drains; and
WHEREAS, the Department of Water and Sewer Utilities distributed five (5) bid specification packages to prospective vendors following the date of advertising; and
WHEREAS, on June 29, 2012, one (1) bid was received in response to this solicitation; and
WHEREAS, the Department of Water and Sewer Utilities concludes from review and evaluation that an award be made to National Water Main Cleaning Co., the only responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, National Water Main Cleaning Co. agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitation through the public bidding of Contract 09-WS2012 meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
- The Mayor and/or his designee, the Acting Director of the Department of Water and Sewer Utilities is hereby authorized to enter into Contract 09-WS2012 with National Water Main Cleaning Co., 875 Summer Avenue, Newark, New Jersey 07104, whose bid was received on the above advertised due date and who was determined to be the lowest responsible bidder in accordance with the bid specifications. The term of the contract will be for a two year period, commencing upon execution of the contract, and for an amount not to exceed Three Hundred Thousand Dollars ($300,000.00), pursuant to N.J.S.A. 40A:-11-3(b), for the provision to Inspect, Clean and Repair Sewer Regulators and Other Drains.
- Pursuant to N.J.A.C. 5:30-5.5, attached hereto is the Comptroller's partial certification which states that funds in the amount of $50,000.00 are available in the 2012 Temporary Budget under Business Unit: NW038, Department ID: 800, Division: 8003, Account: 71770. The certification shall be filed along with the original resolution in the Office of the City Clerk. The remainder of the funding for this contract will be subject to appropriation in the 2012, 2013 and 2014 Budget and funds will be certified prior to services being provided by the contractor.
- Pursuant to N.J.S.A. 27:25-17, any and all debts, expenses or obligations incurred by the Department of Water and Sewer Utilities shall be payable only from funds available to the City of Newark, and no liability or obligation shall be incurred by the Department of Water and Sewer Utilities beyond the extent to which monies are available.
- There shall be no amendment or change to the contract without approval by the Newark Municipal Council .
- There shall be no advance payments made against this contract in accordance with N.J.A.C. 40A:5-16.
- The Acting Director of the Department of Water and Sewer Utilities shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
- If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Acting Director of the Department of Water and Sewer Utilities, to enter into a contract with National Water Main Cleaning Co., 875 Summer Avenue, Newark, New Jersey 07104, for Contract 09-WS2012, - Inspect, Clean and Repair Sewer Regulators and Other Drains, for an amount not to exceed Three Hundred Thousand Dollars ($300,000.00), for the period commencing upon execution of the contract and terminating two (2) years thereafter.