Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Corporation and Curb Stops, Couplings and Hitches
Entity Name(s)/Address(s): See below
Contract Amount: Not to exceed $80,000.00
Funding Source: City of Newark/Department of Water & Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: ( x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
1. HD Supply Waterworks, 61 Gross Avenue, Edison, New Jersey 08837
2. Raritan Group Incorporated, 301 Meadow Road, Edison, New Jersey 08817
3. Capitol Supply Construction Products, Inc., 55 Hornbeck Road, Denville, New Jersey 07834
4. Atlantic Plumbing Supply Corp., 702 Joline Avenue, Long Branch, New Jersey 07740
Additional Information:
Bids solicited: Five (5)
Bids received: Four (4)
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WHEREAS, on June 19, 2012, the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Corporation and Curb Stops, Couplings and Hitches, to the Department of Water & Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed five (5) bid proposal packages to the prospective vendors, following the date of advertisement; and
WHEREAS, on July 26, 2012, four (4) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends a multiple award based on line item pricing to 1. HD Supply Waterworks, 2. Raritan Group Incorporated, 3. Capitol Supply Construction Products, Inc., and 4. Atlantic Plumbing Supply Corp., the lowest responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with 1. HD Supply Waterworks, 61 Gross Avenue, Edison, New Jersey 08837, to receive line items as per the price schedule, 2. Raritan Group Incorporated, 301 Meadow Road, Edison, New Jersey 08817, to receive line items as per the price schedule, 3. Capitol Supply Construction Products, Inc., 55 Hornbeck Road, Denville, New Jersey 07834, to receive line items as per the price schedule, and 4. Atlantic Plumbing Supply Corp., 702 Joline Avenue, Long Branch, New Jersey 07740, to receive line items as per the price schedule, to provide Corporation and Curb Stops, Couplings and Hitches, to the City. These bids were received on the advertised due date and determined to be the lowest responsible bidders, based on line item pricing in accordance with bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred, each time an order is placed, covering the amount of the order. This contract shall not exceed $80,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to 1. HD Supply Waterworks, 2. Raritan Group Incorporated, 3. Capitol Supply Construction Products, Inc., and 4. Atlantic Plumbing Supply Corp., to provide Corporation and Curb Stops, Couplings and Hitches, to the City of Newark, at a cost not to exceed $80,000.00 for two (2) years for four (4) vendors.