Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Bus Transportation Service for the Division of Recreation and Cultural Affairs (DORCA) and Division of Sanitation
Entity Name(s)/Address(s):
1. Camptown Bus Line Inc.,126-140 Frelinghuysen Ave., Newark, NJ 07114-1633 First Student Inc.,136 Freeway Dr. East, East Orange, NJ 07018
Contract Amount: Not to exceed $135,000.00
Funding Source: City of Newark Budget/Department of Neighborhood and Recreational Services, Division of Recreation and Cultural Affairs, and Division of Sanitation/Open-Ended
Contract Period: To be established for a period not to exceed two (2) years, for two (2) vendors
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Six (6)
Bids Received: Six (6)
All Rejected: Six (6)
Re-Advertisement:
Bids solicited: Six (6)
Bids received: Four (4)
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WHEREAS, on March 30, 2012, the City of Newark, through its Purchasing Director, advertised to solicit bids for Bus Transportation Service for recreational and cultural events, , which the contractor will provide to the City of Newark, for the Department of Neighborhood and Recreational Services, Division of Recreation and Cultural Affairs and the Division of Sanitation's usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited six (6) prospective vendor (s) from its established bid list, and
WHEREAS, on April 19, 2012, six (6) bids were received in response to this advertisement; and
WHEREAS, all bids were rejected pursuant to N.J.S.A. 40A:11-13.2(e), relative to the fact that the performance bond requirement was not correctly listed on the proposal; and
WHEREAS, on May 22, 2012, the City of Newark through its Purchasing Director re-advertised to solicit bids for Bus Transportation Service for DORCA and the Division of Sanitation ; and
WHEREAS, the Division of Central Purchasing solicited six (6) prospective vendor (s) from its established bid list; and
WHEREAS, on June 14, 2012, four (4) bids were received in response to this re-advertisement; and
WHEREAS, the Purchasing Director reviewed and evaluated the bids and recommends a dual award, based on line item pricing be made to Camptown Bus Lines, Inc. and First Student Inc., the lowest responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendors agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Camptown Bus Lines Inc., 126-140 Frelinghuysen Avenue, Newark, NJ 07114-1633, to provide School Buses and Coach Buses for both the 1st and 2nd year, as per the price schedule and First Student Inc., 136 Freeway Dr. East, East Orange, NJ 07018, to provide School Buses for the 1st and 2nd year as per the price schedule; for the provision of Bus Transportation Service to DORCA for recreational and cultural eventsand the Division of Sanitation, for the City of Newark, whose bids were received on the above advertised due date and determined to be the lowest responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for 2012 and subsequent years are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $135,000.00 for a two (2) year term for two (2) vendors.
5. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Camptown Bus Lines Inc. and First Student Inc., to provide Bus Transportation Service for recreation and cultural events to the City of Newark, at a cost not to exceed $135,000.00 for a two (2) year term, for two (2) vendors.