Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Recycling Services, Mattresses All Types
Entity Name(s)/Address(s): Montecalvo Disposal Service Inc. t/a Montecalvo Material Recovery Facility 75 Crows Mill Road, PO Box 290, Keasbey, New Jersey 08832-0290
Contract Amount: Not to exceed $50,000.00
Funding Source: City of Newark Budget, Department of Neighborhood and Recreational Services
Contract Period: Not to exceed a term of two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
(List vendors here - only if list is long
Additional Information:
Bids solicited Two (2)
Bids received One (1)
No Action Taken, November 20, 2012
body
WHEREAS, on April 10, 2012, the City of Newark through its Director of Purchasing advertised to solicit bids for contractors to provide, Recycling Services, Mattresses (All Types), to the Department of Neighborhood and Recreational Services, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed two (2) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on April 26, 2012, one bid was received in response to this advertisement;
and
WHEREAS, the Director of Purchasing recommends an award to Montecalvo Disposal Services Inc. t/a Montecalvo Material Recovery Facility, the only responsive responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the vendor consented to holding their prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and /or his designee, the Director of Purchasing, are hereby authorized to enter into a contract with Montecalvo Disposal Services, Inc. t/a Montecalvo Material Recovery Facility, 75 Crows Mill Road, PO Box 290, Keasbey, New Jersey 08832-0290, to provide Recycling Services, Mattresses (All Types), to the City of Newark, whose bid was received on the advertised due date and determined to be the only responsible bidder, in accordance with bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A. 40A:11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the City of Newark Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5 (d).
4. This an open ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) 2, shall be executed before a contractual liability is incurred, each time an order is placed covering the amount. This contract shall not exceed $50,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Director of Purchasing.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Montecalvo Disposal Services, Inc. t/a Montecalvo Material Recovery Facility, to provide Recycling Services, Mattresses (All Types), to the City of Newark, at a cost not to exceed $50,000.00 for two (2) years.