Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 81520
Purpose: 10 Print Live Scan System
Entity Name(s)/Address(s): Morphotrak Inc. 3 Washington Square, Albany, New York 12205
Contract Amount: Not to exceed $150,000.00
Funding Source: City Budget/ Police Department
Contract Period: Upon Authorization by Municipal Council through May 31. 2015
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
# 81520, Morphotrak Inc., 3 Washington Square, Albany, New York 12205
Additional Information:
No Action Taken, November 20, 2012
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WHEREAS, the City of Newark wishes to utilize the 10 Print Live Scan System contract to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, the following vendor has been awarded a state contract for the purchase of 10 Print Live Scan System, respectively for the period commencing adoption of this resolution to May 31, 2015, inclusive of any subsequent extension to the term of the state contract.
# 81520, Morphotrak Inc., 3 Washington Square, Albany, New York 12205
WHEREAS, the Purchasing Director recommends the utilization of this state contract award on the grounds that it provides 10 Print Live Scan System according to specifications required by the City of Newark; and
WHEREAS, the total cost for the usage of the 10 Print Live Scan System contract is expected not to exceed $150,000.00; and
WHEREAS, usage of this contract provides replacement equipment, maintenance and repairs for the integrated finger print identification system equipment used by the Police Department; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before the order is placed.
NOW, THEREFORE, BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize state contract # 81520 Morphotrak Inc., 3 Washington Square, Albany, New York 12205, to provide 10 PRINT LIVE SCAN SYSTEM, for the period commencing from the adoption of this resolution to May 31, 2015, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A: 5-16. Funds for expenditures against this contract are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5.
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). Certification of Availability of Funds shall be executed by purchase order, each time an order is placed and charged against this contract. This contract shall not exceed $150,000.00 inclusive of subsequent extensions to the term of contract by the State.
5. This contract complies with Local Pay to Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes usage of a state contract award to Morphotrak Inc., to provide for the usage of the 10 Print Live Scan System contract, for the period commencing from the adoption of this resolution to May 31, 2015, inclusive of any subsequent extensions to the term, at a cost not to exceed $150,000.00.