Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 81517, 81514, 81519, 81516 & 81518
Purpose: Automotive Lubricants: Engine/Gear Oils, Greases, ATF, Tractor Fluid & Hydraulic Oils
Entity Name(s)/Address(s): See below
Contract Amount: Not to exceed $450,000.00
Funding Source: City Budget, Department of Engineering, Division of Motors, Neighborhood & Recreational Services, Division of Sanitation and Water & Sewer Utilities
Contract Period: Upon Authorization by Municipal Council through May 29, 2015
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
# 81517/ Consolidated Motor Oils Inc. /PO Box 427, 1773 Pine Ave. Vineland, NJ 08362
# 81514 Craft Oil Corporation, 837 Cherry St., Avoca, PA 18641-1101
#81519 David Weber Oil Co., 601 Industrial Rd. Carlstadt, NJ 07072
# 81516 Troil Enterprises LLC, PO Box 419 Kingston, NJ 08528-0419
#81518 US Lubes LLC, 725 Skippack Pike, Blue Bell, PA 19422
Additional Information:
No Action Taken, November 20, 2012
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WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Automotive Lubricants: Engine/Gear Oils, Greases, ATF, Tractor Fluid & Hydraulic Oils, contract to purchase products from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, the following vendors have been awarded a state contract award for the purchase of Automotive Lubricants: Engine/Gear Oils, Greases, ATF, Tractor Fluid & Hydraulic Oils, respectively for the period commencing adoption of this resolution through May 29, 2015, inclusive of any subsequent extension to the term of the state contract.
# 81517 Consolidated Motor Oils Inc. PO Box 427, 1773 Pine Ave. Vineland, NJ 08362
# 81514 Craft Oil Corporation, 837 Cherry St., Avoca, PA 18641-1101
#81519 David Weber Oil Co. 601 Industrial Rd. Carlstadt, NJ 07072
# 81516 Troil Enterprises LLC PO Box 419 Kingston, NJ 08528-0419
#81518 US Lubes LLC 725 Skippack Pike, Blue Bell, PA 19422
WHEREAS, the Purchasing Director recommends the utilization of these state contract awards on the grounds that they provide Automotive Lubricants: Engine/Gear Oils, Greases, ATF, Tractor Fluid & Hydraulic Oils according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Automotive Lubricants: Engine/Gear Oils, Greases, ATF, Tractor Fluid & Hydraulic Oils is expected not to exceed $450,000.00; and
WHEREAS, usage of this contract provides various oil based products needed to service vehicles and equipment for the Department of Engineering, Division of Motors, Neighborhood and Recreational Services, Division of Sanitation and Water and Sewer Utilities; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before the order is placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et. seq., and N.J.A.C. 5:34-7.29 the Municipal Council authorizes the Purchasing Director to utilize contract # 81517 Consolidated Motor Oils Inc.; # 81514 Craft Oil Corporation, # 81519 David Weber Oil.Co., # 81516 Troil Enterprises and # 81518 US Lubes LLC, to provide AUTOMOTIVE LUBRICANTS: ENGINE/GEAR OILS, GREASES, ATF, TRACTOR FLUID & HYDRAULIC OILS for the period commencing from the adoption of this resolution to May 29, 2015, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A: 5-16. Funds are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5.
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). Certification of Availability of Funds shall be executed by Purchase order; each time an order is placed and charged against this contract. This contract shall not exceed $450,000.00 inclusive of subsequent extensions to the term of contract by the State.
5. This contract complies with Local Pay- to-Play, N.J.S.A. 19:44A-20.5 as a State Contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes usage of a State Contract award to Consolidated Motor Oils Inc., Craft Oil Corporation, David Webber Oil Co., Troil Enterprises LLC and US Lubes LLC to provide for the purchase of Automotive Lubricants: Engine/Gear Oils, Greases, ATF, Tractor Fluid & Hydraulic Oils for the period commencing from the adoption of this Resolution to May 29, 2015, inclusive of any subsequent extensions to the term, at a cost not to exceed $450,000.00.