Title
Dept. / Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 83083 & 83081
Purpose: Data Communications Equipment
Entity Name(s)/Address(s):
1. Cisco Systems Inc., 170 West Tasman Drive, San Jose, California 95134
2. Hewlett Packard Company, 3000 Hanover Street, Palo Alto, California 94304
Contract Amount: Not to exceed $800,000.00
Funding Source: City of Newark Budget/ Police Department and the Emergency Operations Center Grant Program FY10
Contract Period: Upon Authorization by Municipal Council - May 31, 2014, inclusive of extensions by the state
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Data Communications Equipment contract to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the following vendors have been awarded a State Contract for the purchase of Data Communications Equipment respectively, for the period December 1, 2012, to May 31, 2014, commencing adoption of this resolution to May 31, 2014 inclusive of any subsequent extensions to the term of the State Contract.
# 83083, Cisco Systems Inc., 170 West Tasman Dr., San Jose CA 95134
(including authorized dealers/distributors)
# 83081, Hewlett Packard Co., 3000 Hanover St., Palo Alto, CA 94304
(including authorized dealers/distributors)
Authorized Dealers/Distributors for Hewlett Packard Co. #83081
CDW Government LLC Eplus Technology Inc.
230 N. Milwaukee Ave. 133 Gaither Dr./Ste.133-C
Vernon Hills, IL 60061-9740 Mt. Laurel, NJ 08054
SHI International Corp.
290 Davidson Ave.
Somerset, NJ 08873
Authorized Dealers/Distributors for Cisco Systems Inc. #83083
CDW Government LLC Eplus Technology Inc.
230 N. Milwaukee Ave. 133 Gaither Dr./Ste.133-C
Vernon Hills, IL 60061-9740 Mt. Laurel, NJ 08054
Millennium Communications GRP Promedia Technology Svcs. Inc.
11 Melanie Lane Unit 13 535 US Highway 46
East Hanover, NJ 07936 Little Falls, NJ 07424
WHEREAS, the Purchasing Director recommends the utilization of these state contract awards on the grounds that they provide a mechanism to purchase various data communications and networking equipment, products and maintenance resources according to the requirements of the Department of Police; and
WHEREAS, the total cost for the purchase of Data Communications Equipment is expected not to exceed $800,000.00; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before each and all orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et. seq., and N.J.A.C. 5:34-7.29 the Purchasing Director is authorized to utilize contract # 83083 with Cisco Systems Inc., 170 West Tasman Drive., San Jose, California 95134, including authorized dealers and distributors, and #83081 with Hewlett Packard Company, 3000 Hanover Street., Palo Alto, California 94304 including authorized dealers and distributors to provide DATA COMMUNICATIONS EQUIPMENT, for the period commencing from the adoption of this resolution to May 31, 2014.
2. There shall be no amendment to this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A: 5-16. Funds for additional years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This contract is awarded as an open ended contract pursuant to N.J.A.C. 5:30-5.5(d) (2). Certification of the Availability of Funds shall be executed by purchase order; each time an order is placed and charged against this contract. This contract shall not exceed $800,000.00 inclusive of subsequent extensions to the term of contract by the State.
5. This contract complies with Local Pay to Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract awarded to Cisco Systems Inc., including authorized dealers and distributors; and Hewlett Packard Company, including authorized dealers and distributors, to provide Data Communications Equipment for the period commencing from the adoption of this resolution to May 31, 2014, inclusive of any subsequent extensions to the term, at a cost not to exceed $800,000.00.