Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Automotive Parts, Replacement
Entity Name(s)/Address(s): See below
Contract Amount: Not to exceed $845,000.00
Funding Source: City of Newark Budget/Departments of Engineering, Neighborhood and Recreational Services and the Water & Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: ( x ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
- Superior Distributors Co., Inc.
4 Midland Avenue
Elmwood Park, New Jersey 07407
- Samuel's Inc. t/a Buy Wise Auto Parts
2091 Springfield Avenue
Vauxhall, New Jersey 07088
- North East Auto & Truck Parts, LLC
976 Broadway
Bayonne, New Jersey 07002
- Air Brake & Equipment
225 Route 22 West
Hillside, New Jersey 07205
- Roberts and Son
20 Jewell Street
Garfield, New Jersey 07026
Additional Information:
Bids solicited: Ten (10)
Bids received: Five (5)
Bids rejected: Five (5)
Bids re-solicited: Five (5)
Bids received: One (1)
Bids negotiated: Five (5)
Bids received: Five (5)
Invitation: Assistant Business Administrator and Central Purchasing Agent, April 30, 2013
Deferred 7R1-n 050113
No Action Taken 7R1-e 051513
Failed 7R1-e 052213
Failed 7R1-b 060613
Deferred 7R1-a 061913
Deferred 7R1-a 070313
Failed 7R1-a 080713/ RTA
body
WHEREAS, on April 24, 2012, the City of Newark through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Automotive Parts, Replacement, to the Departments of Engineering, Neighborhood and Recreational Services; and Water & Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed ten (10) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on May 10, 2012 five (5) bids were received in response to this advertisement; and
WHEREAS, all bids were rejected due to faulty specifications; and
WHEREAS, on July 17, 2012 the City of Newark through its Purchasing Director re-advertised to solicit bids for contractor(s) to provide, Automotive Parts, Replacement; and
WHEREAS, the Division of Central Purchasing distributed five (5) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on August 2, 2012, one (1) bid was received in response to this re-advertisement; and
WHEREAS, this one bid did not fulfill the needs of the City; and
WHEREAS, on August 31, 2012, the City of Newark through its Purchasing Director negotiated for additional bids pursuant to N.J.S.A.40A:11-5(3); and
WHEREAS, on September 18, 2012, five (5) bids were received in response to this negotiation; and
WHEREAS, the Purchasing Director recommends a multiple award based on line item pricing to 1. Superior Distributors Co., Inc., 2. Samuel's Inc. t/a Buy Wise Auto Parts, 3. North East Auto & Truck Parts, LLC, 4. Air Brake & Equipment and 5. Roberts and Son Inc., the lowest responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with 1. Superior Distributors Co., Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407, to receive line items as per the contract schedule (various brands), 2. Samuel's Inc. t/a Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088, to receive line items as per the price schedule (various brands), 3. North East Auto & Truck Parts, LLC, 976 Broadway, Bayonne, New Jersey 07002, to receive line items as per the price schedule (various brands), 4. Air Brake & Equipment, 225 Route 22 West, Hillside, New Jersey 07205, to receive line items as per the price schedule (various brands) and 5. Roberts and Son, 20 Jewell Street, Garfield, New Jersey 07026, to receive line items as per the price schedule (various brands); to provide Automotive Parts, Replacement, to the City, whose bids were received on the advertised due date and determined to be the lowest bidders, based on line item awards in accordance with bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2013 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certificate of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $845,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to 1. Superior Distributors Co., Inc., 2. Samuel's Inc. t/a Buy Wise Auto Parts, 3. North East Auto & Truck Parts, LLC, 4. Air Brake & Equipment and 5. Roberts and Son Inc., to provide Automotive Parts, Replacement, to the City of Newark at a cost not to exceed $845,000.00 for two (2) years for five (5) vendors.