Title
Dept/ Agency: Administration/Office of the Business Administrator
Action: ( X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Contract for Insurance Consulting Service in accordance with requirements of EUS
Purpose: Provide Insurance Consulting/Brokerage and Risk Management Services (Medical/Prescription/Dental/Vision)
Entity Name: Brown & Brown Metro, Inc.
Entity Address: 30A Vreeland Road, Florham Park, New Jersey 07932
Contract Amount: $0.00
Funding Source: N/A
Contract Period: January 1, 2013 through December 31, 2013
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( X ) Insurance Consulting Services in accordance with the requirements of EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( X ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information: This contract is of no cost to the City of Newark because Brown and Brown Metro, Inc., and Alamo Insurance Group, Inc work off of a standard compensation received directly from insurance carriers.
Deferred 7R1-c 041713
Deferred 7R1-c 050113
No Action Taken 7R1-a 051513
Deferred 7R1-a 052213
Deferred 7R1-a 060613/ RTA 7R1-a 060613
RESUBMISSION 06.11.13 AFTER BEING RETURNED TO ADMINISTRATION IN ORDER TO BE VOTED ON BY MUNICIPAL COUNCIL.
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WHEREAS, the City of Newark is in need of Insurance Consulting/Brokerage and Risk Management Services in order to assist the City with obtaining and maintaining acceptable health insurance coverage (Medical/Prescription/Dental/Vision) for its employees; and
WHEREAS, the City of Newark advertised a Request for Qualifications (RFQ) for Insurance Consulting/Brokerage Services from July 12, 2012 to July 24, 2012 which date was extended to August 3, 2012; and
WHEREAS, nine (9) RFQ packages were distributed to prospective vendors following the date of the advertisement; and
WHEREAS, on August 3, 2012, five (5) proposals were received in response to the advertisement; and
WHEREAS, one (1) joint proposal was received from Brown & Brown Metro, Inc., (Principal Broker), and Alamo Insurance Group, Inc.,(as Co-Broker)which will receive assignments from Brown and Brown, Metro ; and
WHEREAS, the City of Newark found this proposal to be in the best interest of the City of Newark to accept; and
WHEREAS, the City of Newark deemed it in the best interest of the City to enter into contract with Brown & Brown Metro, Inc. (Principal Broker) and Alamo Insurance Group, Inc. (Co-Broker) to provide Insurance Consulting and Brokerage Services for the City of Newark commencing on January 1, 2013 and terminating on December 31, 2013; and
WHEREAS, this contract is at no cost to the City of Newark because Brown & Brown Metro, Inc., (Principal Broker), and its Co-Broker, Alamo Insurance Group, Inc. work off of standard compensation received directly from insurance carriers; and
WHEREAS, because this contract is for insurance consultant services, it is being awarded as an exception to public bidding pursuant to Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(m)), which requires it be awarded in accordance with the requirements of extraordinary unspecifiable services (N.J.S.A. 40A:11-5(1)(a)(ii)); and
WHEREAS, Local Public Contacts Law N.J.S.A. 40A:11-1, et seq. requires a resolution of the Governing Body authorizing the award of contract for EUS and further requires the contract itself must be available for public inspection; and
WHEREAS, this contract is being awarded as a fair and open contract pursuant to State Pay-to-Play Law (N.J.S.A. 19:44A-20.5); and
WHEREAS, the Mayor of the City of Newark signed into law Executive Order Number MEO-07-0001 (hereinafter Pay-to-Play Executive Order), which requires reporting of political contributions to Newark Municipal Candidates and prohibits certain political contributions during the duration of the contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
- The Mayor and/or his designees, the Business Administrator and the Director of Personnel, are hereby authorized to execute a contract with Brown and Brown Metro, Inc., 26 Columbia Turnpike, Florham Park, New Jersey 07932, to provide Insurance Consulting and Brokerage Services (Medical/Prescription/Dental/Vision) for the City of Newark, for the period commencing on January 1, 2013 and terminating on December 31, 2013.
- The Municipal Council hereby ratifies this contract from January 1, 2013 to the date of adoption of this authorizing resolution.
- This contract is at no cost to the City of Newark because Brown and Brown Metro, Inc. and its Co-Broker Alamo Insurance Group, Inc. work off of standard compensation received directly from insurance carriers.
- This contract is being awarded as an exception to public bidding pursuant to Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(m)), and in accordance with the requirements of Extraordinary Unspecifiable Service (N.J.S.A. 40A:11-5(1)(a)(ii)), and is in compliance with Newark Executive Order MEO-07-0001, effective March 31, 2007.
- This contract is being awarded as a fair and open contract pursuant to State Pay-to-Play Law (N.J.S.A. 19:44A-20.5).
- The Certification of Extraordinary Unspecifiable Service, as required by State Local Public Contracts Law (N.J.S.A. 40A:11-5(1)(a)(ii)), is attached hereto and shall be filed in the Office of the City Clerk with the original resolution.
- A copy of the executed contract herein authorized shall be filed in the Office of the City Clerk by the Business Administrator.
- A notice of this action shall be published in the newspaper as required by law within ten (10) days of the adoption of the Resolution.
STATEMENT
This resolution ratifies and authorizes the actions of the Mayor and/or his designees, the Business Administrator and the Director of Personnel, to enter into a contract with Brown and Brown Metro, Inc., 26 Columbia Turnpike, Florham Park, NJ 07932, to provide Insurance Consulting and Brokerage Services (Medical/Prescription/Dental/Vision) for the City of Newark, for the period commencing on January 1, 2013 and terminating on December 31, 2013.