Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X ) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: Shredding Services for Documents and Various Items (On-Site)
Entity Name/ Address: Safeguard Document Destruction, Inc., 800 Rike Drive, Millstone Township, New Jersey 08535
Contract Amount: Not to exceed $100,000.00 for a two (2) year term
Funding Source: City of Newark Budget/Office of the City Clerk, Archives/Open-Ended
Contract Period: To be established for a period not exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Nine (9)
Bids received: Six (6)
Body
WHEREAS, on February 26, 2013, the City of Newark through its Purchasing Director advertised to solicit bids for Shredding Services for Documents and Various Item (On-Site), which the contractor will provide to the City of Newark, for the Office of City Clerk, Archives, usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited nine (9) prospective vendors from its established bid list; and
WHEREAS, on March 14, 2013, six (6) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director concludes from review and evaluation that an award should be made to Safeguard Document Destruction, Inc., the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requiremen...
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