Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Property Management, Cleaning Lead Safe House
Entity Name(s)/Address(s): DeDan Group, LLC, 17 Porter Road, West Orange, New Jersey 07050
Contract Amount: Not to exceed $100,000.00
Funding Source: City of Newark Budget/Department of Child and Family Well-Being/Open-Ended
Contract Period: To be established for a period of two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Twenty-one (21)
Bids received: Seven (7)
No Action Taken 7R1-h 102313
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WHEREAS, on February 26, 2013, the City of Newark through its Purchasing Director, advertised to solicit bids for Property Management, Cleaning Lead Safe Houses, as described in the attached bid proposal from the Department of Child and Family Well-Being; and
WHEREAS, the Division of Central Purchasing distributed twenty-one (21) bid packages in response to this advertisement; and
WHEREAS, on March 14, 2013, seven (7) bids were received in response to this advertisement; and
WHEREAS, the Department of Child and Family Well-Being reviewed the bids; and
WHEREAS, the Purchasing Director recommends that an award be made to the lowest responsible bidder, DeDan Group, LLC; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the vendor consented to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with DeDan Group, LLC, 17 Porter Road, West Orange, New Jersey 07052, to provide Property Management, Cleaning Lead Safe Houses to the City of Newark, whose bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder, in accordance with bid specifications. The term of the contract will be established for a term not to exceed two (2) years; pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds as required by N.J.A.C. 5:30-5.5 (b), 5:30-5.5(c)(2) and 5:30-5.5(d)(2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $100,000.00, for a two (2) year term.
5. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to DeDan Group, LLC, to provide Property Management, Cleaning Lead Safe Houses, to the City of Newark, at a cost not to exceed $100,000.00, for a two (2) year term.