Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Water Meters, Remote Reading Devices (Touch Pads) and MXU's inclusive of Maintenance, Testing, Repair and Installation
Entity Name(s)/Address(s): Corix Utilities (US) Inc., 11020 West Plank Court, Wauwatosa, Wisconsin 53226
Contract Amount: Not to exceed $500,000.00
Funding Source: City of Newark Budget/Department of Water and Sewer Utilities, Division of Water Supply/Open-Ended
Contract Period: To be established for a period not to exceed one (1) year
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Ten (10)
Bids received: Two (2)
Bids rejected: Two (2)
Bids re-advertised
Bids solicited: Ten (10)
Bids received: Two (2)
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WHEREAS, on August 23, 2011, the City of Newark through its Purchasing Director advertised to solicit bids for Water Meters, Remote Reading Devices (Touch Pads) and MXU's inclusive of Maintenance, Testing, Repair and Installation, which the contractor will provide to the City of Newark, for the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited ten (10) prospective vendor (s) from its established bid list following the date of advertisement; and
WHEREAS, on September 15, 2011, two (2) bids were received in response to this advertisement; and,
WHEREAS, pursuant to N.J.S.A. 40A:11-24 and N.J.S.A. 40A:11-13.2(d), bids were rejected due to the need to substantially revise the specifications; and
WHEREAS, on January 29, 2013, the City of Newark through its Purchasing Director re-advertised to solicit bids for Water Meters, Remote Reading Devices (Touch Pads) and MXU's inclusive of Maintenance, Testing, Repair and Installation; and
WHEREAS, the Division of Central Purchasing solicited ten (10) prospective vendor (s) from its established bid list following the date of advertisement; and
WHEREAS, on February 21, 2013, two (2) bids were received in response to this re- advertisement; and
WHEREAS, the Purchasing Director concludes from review and evaluation that an award be made to Corix Utilities (US) Inc., the lowest responsive and responsible bidder for a one (1) year term; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with Corix Utilities (US) Inc., 11020 West Plank Court, Wauwatosa, Wisconsin 53226 for the provision of Water Meters, Remote Reading Devices (Touch Pads) and MXU's inclusive of Maintenance, Testing, Repair and Installation, for the City of Newark, whose bid was received on the above re-advertised due date and determined to be the lowest responsive and responsible bidder in accordance with bid specifications. The term of the contract will be established for a one (1) year term; pursuant to N.J.S.A. 40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for the usage of this contract are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5.
4. This is an open- ended contract to be used as needed. Funds for the Department of Water and Sewer Utilities usage shall be certified once funds are available. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2) (c), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $500,000.00 for a one (1) year period.
5. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Corix Utilities (US), Inc., to provide Water Meters, Remote Reading Devices (Touch Pads) and MXU's inclusive of Maintenance, Testing, Repair and Installation, at a cost not to exceed $500,000.00 for a period of one (1) year.