Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 81123
Purpose: Video Teleconferencing Equipment and Services
Entity Name(s)/Address(s): Tele Measurements Inc., 145 Main Avenue, PO Box 1078, Clifton, New Jersey 07014
Contract Amount: Not to Exceed $100,000.00
Funding Source: Other Trust Fund/ City Clerk
Contract Period: Upon Municipal Council Approval - March 31, 2017 inclusive
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Use of State Contract Term No. T-1466 Video Teleconferencing and Servicing, State Contract No. 81123
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WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the Video Teleconferencing Equipment and Services contract, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize State Contract Term No. T-1466 with the following vendor commencing adoption of this resolution until March 31, 2017, inclusive.
# 81123, Tele Measurements Inc., 145 Main Avenue, PO Box 1078, Clifton, NJ 07014
WHEREAS, the Purchasing Director recommends the utilization of this State contract award on the grounds that it provides Video Teleconferencing Equipment & Services, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Video Teleconferencing Equipment and Services, shallnot exceed $100,000.00; and
WHEREAS, usage of this contract provides Video Teleconferencing Equipment and Services, as required by the City Clerk; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize contract # 81123, Tele Measurements Inc., 145 Main Avenue, PO Box 1078, Clifton, New Jersey 07104, to provide VIDEO TELECONFERENCING EQUIPMENT & SERVICES, for the period commencing from the adoption of this resolution to March 31, 2017, inclusive.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funds for expenditures against this contract are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(c).
4. Certification of Funds shall be from the City Clerk's Trust Fund NW026, Account 42060, B2013 and B2014. This contract shall not exceed $100,000.00.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract award to Tele Measurements Inc., to provide for the purchase of Video Teleconferencing Equipment and Services, for the period commencing from the adoption of this resolution to March 31, 2017, inclusive, at a cost not to exceed $100,000.00.