Title
Dept/ Agency: Administration/Office of Emergency Management
Action: ( X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Professional Service Contract
Purpose: To provide a two part training course: 1. Jurisdictional Crisis Incident Management - Incident Command Post. 2. Jurisdictional Emergency Operations Center Workshop and Training exercise
Entity Name: Texas Engineering Extension Service (TEEX)
Entity Address: 200 Technology Way, College Station, Texas 77845
Contract Amount: $249,199.00
Funding Source: New Jersey Office of Homeland Security and Preparedness
Contract Period: October 3, 2013 through September 30, 2014
Contract Basis: ( ) Bid ( ) State Vendor (X) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a Government Administration Services Procurement
Additional Information:
Enhancement of regional preparedness through the prevention, protection, response and recovery, from terrorist events or natural catastrophes.
Funds accepted by Resolution #7R11-b020112
...body
WHEREAS, the City of Newark, Office of Emergency Management and Homeland Security request to have a two part training course. The first part is to send forty (40) participants to a Jurisdictional Crisis Incident Management - Incident Command Post training at the Emergency Operations Training Center, Texas Engineering Extension Service (hereinafter referred to as TEEX), located at Texas A&M University Systems, 301 Tarrow - TEEX, John B. Connally Building, College Station, TX 77840-7896. The second part is to have six (6) instructors from TEEX come to Newark, to instruct fifty (50) participants in a Jurisdictional Emergency Operations Center Workshop and Training exercise in the City of Newark at The Emergency Operations Center (EOC) located at 480 Clinton Ave, 3rd Floor, Newark New Jersey 07108 ; and
WHEREAS, the City of Newark was awarded $250,000.00 from the FY '11 Urban Areas Security Initiative grant for training purpose by the New Jersey Office of Homeland Security and Preparedness which shall fund this procurement (a copy is attached); and
WHEREAS, the City of Newark accepted Urban Areas Security Initiative Grant funds from the NJ Office of Homeland Security and Preparedness by Resolution number 7R11-b, dated February 1, 2012 (Copy Attached); and
WHEREAS, the State 2004 Appropriations Act, P.L.2004, c.71, and as described by the Division of Local Government Services in Local Finance Notice 2004-21 allows local units to purchase goods from certain federal government contracts without the requirement for public bidding pursuant to the Local Public Contracts Law, and, through this resolution and properly executed contracts, the City of Newark plans to use such contracts to purchase goods to meet the requirements of the grant; and
WHEREAS, the Director of Office of Emergency Management and Homeland Security concludes that bidding is not practicable in order to meet acquisition timing or other criteria appropriate to the circumstances; and
WHEREAS, the desired items are not available through a state contract or other in-state procurement; and
WHEREAS, Texas Engineering Extension, Inc. has asserted that it is qualified by its experience and reputation in the field to provide the training in the manner and of the terms and conditions set forth in the Government Services Administration (GSA) contract; and
WHEREAS, the Director of the Office of Emergency Management and Homeland Security desires to provide these training courses from federal General Services Administration contractor; and
WHEREAS, N.J.S.A. 52:34-10.6 (c) authorizes the City to purchase goods/services paid for or reimbursed by federal funds awarded by the U. S. Department of Homeland Security without public bidding if the contractor either (1) is a holder of a current State contract for the equipment, or (2) is participating in a federal procurement program established by a federal department or agency, or (3) has been approved by the State Treasurer in consultation with the New Jersey Domestic Security Preparedness Task Force; and
WHEREAS, TEEX has the Government Services Administration (GSA) federally assigned contact numbers GS-07F-0357V and GS02F-003P for the desired training services.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of Emergency Management and Homeland Security, are authorized to procure services and execute a memorandum of agreement with TEEX, Texas Engineering Extension, a member of Texas A&M University Emergency System, Emergency Operations Training Center, 200 Technology Way, College Station, Texas 77845 through a GSA contract to provide two Jurisdictional Crisis Emergency Management - Inident Command Post for 40 participants at the Emergency Operations Training Center, Texas A&M University Systems, and have six (6) instructors from TEEX come to Newark, to instruct fifty (50) participants in a Jurisdictional Emergency Operations Center Workshop and Training exercise here in the City of Newark at The Emergency Operations Center (EOC), for the period commencing October 3, 2013 through September 30, 2014. The contract amount shall not exceed $249,199.00. (a copy of the GSA Contract is attached)
2. The contract is ratified from October 3, 2013 to the date of adoption.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. A Certification of Funds which states that there are sufficient available legally appropriated funds for the purposes stated herein is attached.
5. The Director of the Office of Emergency Management and Homeland Security shall file a fully-executed copy of the contract with the office of the City Clerk.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Director of the Office of Emergency Management and Homeland Security to procure services to procure services and execute a memorandum of agreement with with TEEX, a member of the Texas A&M University System, Emergency Operations Training Center, 200 Technology Way, College Station, Texas 77845through a GSA contract to provide forty (40) participants to a Jurisdictional Crisis Incident Management - Incident Command Post training, to the City of Newark for the period commencing October 3, 2013 through September 30, 2014. The contract amount shall not exceed $249,199.00