Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # 83473
Purpose: Crime Scene Mapping Equipment
Entity Name(s)/Address(s): Leica Geosystems Inc., 5051 Peachtree Corners Circle, Suite 250, Norcross, Georgia 30092-2500
Contract Amount: $200,000.00
Funding Source: Newark Police Department/FY'11 Urban Areas Security Initiative Grant
Contract Period: Upon authorization by Municipal Council through February, 6, 2016, inclusive of extensions
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
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WHEREAS, the City of Newark through its Purchasing Director wishes to utilize State contract # 83473, Leica Geosystems Inc. to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable state contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through state contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this State contract with the following vendor commencing adoption of this resolution to February 6, 2016, inclusive of any subsequent extensions to the term of the contract; and
# 83473, Leica Geosystems, Inc., 5051 Peachtree Corners, Circle, Suite 250, Norcross, Georgia 30092-2500.
WHEREAS, the Purchasing Director recommends the utilization of this State contract award on the grounds that it provides a Leica Scan Station C10 3-D Laser Scanning System according to specifications required by the City of Newark, Department of Police; and
WHEREAS, the total cost for the purchase of Leica Scan Station C10 3-D Laser Scanning System, is expected not to exceed $200,000.00; and
WHEREAS, the City was awarded $265,000.00 for the FY'11 Urban Areas Security Initiative Grant in part for the purchase of a Leica Scan Station C10 3-D Laser Scanning System by the New Jersey Office of Homeland Security and Preparedness, which shall fund this procurement; and
WHEREAS, usage of this state contract provides a Leica Scan Station C10 3-D Laser Scanning System as required by the Newark Police Department; and
WHEREAS, the Chief Financial Officer certifies that there are sufficient appropriated funds for the purposes stated herein.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize state contract # 83473, Leica Geosystems Inc., 5051 Peachtree Corners Circle, Suite 250 Norcross, Georgia 30092-2500, to provide a LEICA SCAN STATION C10 3-D LASER SCANNING SYSTEM, for the period commencing from the adoption of this resolution through February 6, 2016, inclusive of any subsequent extensions to the term of this state contract. This contract shall not exceed $200,000.00, inclusive of subsequent extensions to the term of contract by the State.
2. There shall be no amendment of this resolution without the approval of the Newark Municipal Council.
3. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funds for subsequent year's expenditures are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(c).
4. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). Certification of the Availability of Funds shall be executed by purchase order, each time an order is placed and charged against this contract. Funds are reserved in Fund NW051, Dept. G12, Project P1200, Account 94550, Budget B2012 to fund this procurement.
5. This contract complies with Local Pay-to-Play, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT:
This resolution hereby authorizes usage of a State contract award to Leica Geosystems, Inc., to provide for the purchase of a Leica Scan Station C10 3-D Laser Scanning System, for the period commencing from the adoption of this resolution through February 6, 2016, inclusive of any subsequent extensions to the term, at a cost not to exceed $200,000.00.