Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # T-2776
Purpose: Police Vehicles: Sedans and Sport Utility Vehicles
Entity Name(s)/Address(s): Chas S. Winner, Inc., d/b/a Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034
Contract Amount: Not to exceed $241,550.00
Funding Source: Police Department. NJ/L & PS forfeiture program funds
Contract Period: Upon Municipal Council approval through October 24, 2014
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Failed 7R1-u 031914
Deferred 7R1-f 040214
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WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the State Contract T-2776, Police Vehicles: Sedans and Sport Utility Vehicles, contract to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods and services by Local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the State Contract T-2776 with the following vendor commencing adoption of this resolution to October 24, 2014, inclusive of any subsequent extensions to the term of the contract.
# A82925, Chas. S. Winner Inc., d/b/a Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034
WHEREAS, the Purchasing Director recommends the utilization of this state contract award on the grounds that it provides Police Vehicles: Sedans and Sport Utility Vehicles, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Police Vehicles: Sedans and Sport Utility Vehicles, is expected not to exceed $241,550.00; and
WHEREAS, use of this contract provides police vehicles required by the Police Department; and
WHEREAS, the Chief Financial Officer has certified the availability of funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize State Contract T-2776 with vendor contract # A82925, Chas. S. Winner Inc., d/b/a Winner Ford, 250 Berlin Road, Cherry Hill, New Jersey 08034, to provide POLICE VEHICLES: SEDANS AND SPORT UTILITY VEHICLES, for the period commencing from the adoption of this resolution to October 24, 2014, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment of this resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A: 5-16.
4. Funds are certified as follows.
FUND DEPT. ACCOUNT BUDGET AMOUNT
NW026 BS 46120 B2014 $241,550.00
This contract shall not exceed $241,550.00 inclusive of subsequent extensions to the term of contract by the state.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
This resolution authorizes usage of a State contract T-2776, awarded to Chas. S. Winner Inc., d/b/a Winner Ford, to provide for the purchase of Police Vehicles: Sedans and Sport Utility Vehicles for the period commencing from the adoption of this resolution to October 24, 2014, inclusive of any subsequent extensions to the term, at a cost not to exceed $241,550.00.