Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Temporary Employees for Construction Code Enforcement Service
Entity Name(s)/Address(s): Optimus Exitus LLC, 34 South Spring Garden Avenue, Nutley, New Jersey 07110
Contract Amount: Not to Exceed $1,500,000.00
Funding Source: City Budget/ Department of Engineering
Contract Period: To be established for a two year term.
Contract Basis: (x) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Seven (7)
Bids received: Three (3)
Deferred 7R1-n 040214
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WHEREAS, on October 31, 2013 the City of Newark through its Purchasing Director advertised to solicit bids for Temporary Employees for Construction Code Enforcement Service, which the contractor will provide to the City of Newark, for the Department of Engineering's usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing solicited seven (7) prospective vendor (s) from its established bid list, and
WHEREAS, on November 21, 2013, three (3) bids were received in response to this advertisement; and
WHEREAS, bids were reviewed by the Department of Engineering and recommended an award to Optimus Exitus, LLC; and
WHEREAS, the Purchasing Director concludes from review and evaluation that an award be made to Optimus Exitus LLC, the lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A: 11-24, the vendor agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with Optimus Exitus LLC, 34 South Spring Garden Avenue, Nutley, New Jersey 07110 for the provision of Temporary Employees, Construction Code Enforcement Service, for the City of Newark, whose bid was received on the above advertised due date and determined to be the lowest responsive and responsible bidder in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A. 40A: 11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A: 5-16. Funds for subsequent years are contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5 (d) (2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5 (b) (2), shall be incurred each time an order is placed, covering the amount of the service. This contract shall not exceed $1,500,000.00 for a two (2) year term.
5. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Optimus Exitus LLC to provide Temporary Employees for Construction Code Enforcement Service, at a cost not to exceed $1,500,000.00 for a two (2) year term.