Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Horse Feed and Supplies
Entity Name(s)/Address(s): Country Feed & Grain, 400 Union Avenue, Haskell, New Jersey, 07420 and De Sandre Bros., Inc., 170 Cranberry Neck Road, Cranberry, New Jersey, 08512
Contract Amount: Not to exceed $210,000.00
Funding Source: City of Newark Budget/ Department of Police
Contract Period: To be established for a period not to exceed two years.
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Services ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
(List vendors here - only if list is long
Additional Information:
Bids solicited: Six (6)
Bids received: Two (2)
Body
WHEREAS, on December 3, 2013, the City of Newark, through its Purchasing Director, advertised to solicit bids for contractor(s) to provide, Horse Feed and Supplies, to the Department of Police, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on December 19, 2013, two (2) bids were received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends a line item award be made to Country Feed & Grain and De Sandre Bros., Inc., the only responsive, responsible bidders; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Country Feed & Grain, 400 Union Ave., Haskell, New Jersey, 07420 to receive line items #1 & 2, 5 & 6, 8 and 10 for year one and year two, (various brands), and De Sandre Bros., Inc., 170 Cranberry Neck Road, Cranberry, New Jersey, 08512, to receive line items #3 & 4, for year one and year two, (various brands), to provide Horse Feed and Supplies, to the City, whose bids were received on the advertised due date and determined to be the only responsive, responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3 (b).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2014 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) 2.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $210,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Country Feed & Grain and De Sandre Bros., Inc., to provide Horse Feed and Supplies, to the City of Newark, at a cost not to exceed $210,000.00 for two (2) years for two (2) vendors.