Title
Dept/ Agency: Administration/Office of the Business Administrator
Action: (X) Ratifying (X) Authorizing (X) Amending
Type of Service: Amendment Agreement with grant Sub-recipient in order to extend original agreement until December 31, 2014, amend Scope of Services and amend budget
Purpose: Urban Agriculture/Tree Planting Services
Entity Name: Lincoln Park Coast Cultural District
Entity Address: 450 Washington Street, Newark, New Jersey 07102
Grant Amount: $50,000.00 (under original contract, but no additional expenditures for this extension)
Funding Source: United States Department of Housing and Urban Development (HUD)/ Community Development Block Grant (CDBG) Funds.
Contract Period: Initial contract period January 1, 2012 through December 31, 2012, is being extended through December 31, 2014
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale (X) Grant (X) Sub-recipient ( ) n/a
Additional Information:
Extending contract to December 31, 2014, at no additional cost to the
City of Newark, and amending Scope of Services and budget. Original contract authorized by Resolution 7R1-A adopted October 29, 2013.
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WHEREAS, Pursuant to Resolution 7R1-A adopted October 29, 2013, the Municipal Council of the City of Newark authorized the Mayor and/or his designee, the Business Administrator, to enter into and execute an agreement with Lincoln Park Coast Cultural District, Inc. (hereinafter referred to as "Sub-recipient"), to provide certain Urban Agriculture/Tree Planting Services, in the amount of $50,000.00, for the period of January 1, 2012, through December 31, 2012 (a copy of said Resolution is attached hereto and made a part hereof); and
WHEREAS, an agreement with Sub-recipient as described above was, in fact, thereafter executed (a copy of which is attached hereto and made a part hereof, and which shall hereinafter be referred to as the "Agreement"); and
WHEREAS, the Sub-recipient provided the contracted Urban Agriculture/Tree Planting Services in an effective and efficient manner during the initial term of the Agreement; and
WHEREAS, due to the importance of the services and programs funded in whole or in part by CDBG funds awarded to the City of Newark and performed or operated by local sub-recipients for the benefit of the public, as well as the importance of utilizing HUD funding in a timely manner, the Mayor and the Business Administrator believe it is in the best interest of the City of Newark and the public, who benefit from the services and programs, to extend the Agreement between Sub-recipient and the City of Newark, for an additional year, i.e., until December 31, 2014, at no additional cost to the City of Newark; and
WHEREAS, the Mayor and/or his designee, the Business Administrator, desire to amend the terms of the existing Agreement between the City of Newark and the Sub-recipient by extending the contract term through December 31, 2014, so that the Sub-recipient continues to provide services of the same nature and type, at no additional cost to the City of Newark; and
WHEREAS, the Mayor and/or his designee, the Business Administrator, desire to further amend the terms of the existing Agreement between the City of Newark and the Sub-recipient by amending the Scope of Services (as attached hereto) and also replacing the budget with one that is more detailed (as attached hereto); and
WHEREAS, the Agreement is being amended in compliance with Community Development Block Grant Regulations, 24 CFR.570.201.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Assistant Business Administrator, are hereby authorized to enter into and execute an Amendment Agreement on behalf of the City of Newark with Lincoln Park Coast Cultural District, Inc., 450 Washington Street, Newark, New Jersey 07102, to provide Urban Agriculture/Tree Planting Services, which are further described in the amended "Scope of Services" attached hereto and made a part hereof, for the amended agreement term of January 1, 2012 through December 31, 2014, at no additional cost to the City of Newark as specified in the amended budget attached hereto and made a part hereof.
2. The Amendment Agreement between the City of Newark and the Sub-recipient is hereby ratified from January 1, 2013 to the date of adoption of this authorizing resolution.
3. All other terms and conditions of the original Agreement with Sub-recipient shall remain unchanged and in full force and effect.
4. This contract is being awarded pursuant to the Community Development Block Grant Regulations, 24 CFR.570.201 regulations, and is in compliance with State Pay-to-Play Law, N.J.S.A. 19:44A-20.5 and Newark Executive Order ME0-07-0001, effective March 31, 2007.
5. A fully executed copy of said Amendment Agreement shall be filed with the Office of the City Clerk by the Business Administrator.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Assistant Business Administrator, to enter into and execute an Amendment Agreement with Lincoln Park Coast Cultural District, Inc., 450 Washington Street, Newark, New Jersey 07102, to provide Urban Agriculture/Tree Planting Services for the amended agreement term of January 1, 2012 through December 31, 2014, at no additional cost to the City of Newark, and also amends the original agreement's Scope of Services and Budget.