Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Forklift (Powered)
Entity Name(s)/Address(s): Liftec, Inc., 124 Sylvania Place, South Plainfield, New Jersey 07080
Contract Amount: $22,150.00
Funding Source: Department of Water and Sewer Utilities
Contract Period: Upon Complete Delivery not to exceed December 31, 2014
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Eleven (11)
Bids received: One (1)
RTA 7R1-q 070914
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WHEREAS, on March 11, 2014, the City of Newark through its Director of Purchasing advertised to solicit bids for contractors to provide Forklift (Powered) to the Department of Engineering , Division of Motors, as requested by the Department of Water and Sewer Utilities, as per the bid attached hereto; and
WHEREAS, the Division of Central Purchasing distributed eleven (11) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on March 27, 2014, one (1) bid was received in response to this advertisement; and
WHEREAS, the Managers of the Division of Motors and Water and Sewer Utilities reviewed the bid and recommended that an award be made to the only responsible bidder, Liftec, Inc.; and
WHEREAS, the Director of Purchasing concurs with the recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24 the vendor agreed to hold their prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A. 44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/ or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Liftec, Inc., 142 Sylvania Place, South Plainfield, New Jersey 07080, to provide a Forklift (Powered) to the City of Newark, whose bid was received on the advertised due date and determined to be the only responsible bidder, in accordance with bid specifications. Upon adoption of this resolution by the Municipal Council, the term of the contract will be established upon complete delivery, not to exceed December 31, 2014.
2. There shall be no amendment or change of this contract without the approval of the Newark Municipal Council.
3. Fund for this acquisition is encumbered on PO# 8249, Fund NW037, Dept. 750, Project 7505, Account 94330, and Budget B2014, for the total of $22,150.00. This contract shall not exceed $22,150.00.
4. It is responsibility of the Division of Motors to ascertain the product received is in compliance with specifications and will provide the Municipal Council, the Business Administrator and the Director of Purchasing with appropriate reports during the term of the contract.
5. A duly executed copy of this contract shall be forthwith filed in the Office of the City Clerk by the Director of Purchasing.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller, no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Liftec, Inc., to provide Forklift (Powered) to the City of Newark, at a cost not to exceed $22,150.00.