Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Street Maintenance of Snow and Ice Removal, Salt/Sand Spreading
Entity Name(s)/Address(s): See below
Contract Amount: $2,500,000.00
Funding Source: City of Newark Budget/Department of Neighborhood & Recreational Services/Division of Sanitation/Open Ended
Contract Period: To be established for a period of two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
1. AOL Trucking & Carting, Inc., 76 Riverside Ave, Newark, NJ 07104
2. Aero Snow Removal Corp., 30 Sagamore Hill Drive, Port Washington, NY 11050
3. Camarato Trucking, 15 Greensview Dr., Scotch Plains, NJ 07076
4. Devino Trucks & Parts Inc., 190 Doremus Ave, Newark, NJ 07105
5. Frank Lepore Services, 1 James Rd, Boonton Twp, NJ 07005
6. IBN Construction Corp., 49 Hermon Street, Newark, NJ 07105
7. Montana Construction Corp., 80 Contant Ave., Lodi, NJ 07644
8. Shauger Cleaning Services, Inc., 429 Dodd Street, East Orange, NJ 07017
9. Yannuzzi & Sons, Inc., 152 Route 206 South, Hills Borough, NJ 08844
Additional Information:
Bids solicited: Fifteen (15)
Bids received: Nine (9)
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WHEREAS, on July 16, 2013, the City of Newark through its Purchasing Director, advertised to solicit bids for Street Maintenance for Snow and Ice Removal Services, Salt/Sand Spreading, which the contractor(s) will provide to the City of Newark, for the Department of Neighborhood and Recreational Services, Division of Sanitation's, usage as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing distributed fifteen (15) bid proposal packages in response to this advertisement; and
WHEREAS, on August 1, 2013, nine (9) bids were received in response to this advertisement; and
WHEREAS, Department of Neighborhood and Recreational Services, Division of Sanitation reviewed the bids and recommended a multiple award to AOL Trucking, Inc., Aero Snow Removal Corp., Camarato Trucking, Devino Trucks & Parts Inc., Frank Lepore Services, IBN Construction Corp., Montana Construction Corp., Shauger Cleaning Services, and Yannuzzi & Sons, Inc., employing first the bidder(s) with the lowest rate per hour inclusive of available equipment; and
WHEREAS, the Purchasing Director recommends from review and evaluation that a multiple award be made to AOL Trucking, Inc., Aero Snow Removal Corp., Camarato Trucking, Devino Trucks & Parts Inc., Frank Lepore Services, IBN Construction Corp., Montana Construction Corp., Shauger Cleaning Services, and Yannuzzi & Sons, Inc.; and
WHEREAS, a multiple award is recommended to provide an acceptable level of street maintenance, snow and ice removal services during the snow season to supplement City equipment; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the vendors agreed to hold their prices beyond 60 days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitation through public bidding in accordance with N.J.S.A. 40A:11-1 et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The. Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into contract with AOL Trucking & Carting Inc., 76 Riverside Avenue, Newark, New Jersey 07104, Aero Snow Removal Corp, 30 Sagamore Hill Drive, Port Washington, New York 11050, Camarato Trucking, Inc., 15 Greensview Dr., Scotch Plains, New Jersey 07076, Devino Trucks & Parts Inc., 190 Doremus Avenue, Newark, New Jersey 07105, Frank Lepore Services, 1 James Road, Boonton Twp, New Jersey 07005, IBN Construction Corp., 49 Hermon Street, Newark, New Jersey 07105, Montana Construction Corp. Inc., Lodi, New Jersey 07644, Shauger Property Services, Inc., 429 Dodd Street, East Orange, New Jersey 07017, and Yannuzzi & Sons, Inc., 152 Rt 206, Hillsborough, New Jersey 08846, to provide Street Maintenance Snow and Ice Removal, Salt and Sand Spreading to the City, whose bids were received on the advertised due date and determined to be responsive and responsible bidders, in accordance with bid specifications. The term of the contract will be established for a two (2) years term pursuant to N.J.S.A.40A:11-3 (b).
2. This is an open-ended contract to be used on an as-needed basis. In each instance that the services are needed, the vendors shall be employed in the order of their rates per hour (inclusive of available equipment), with the vendor with the lowest rate per hour being employed first and the vendor with the highest rate per hour being employed last.
3. There shall be no amendment or change of this contract without the approval of the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) (2).
5. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds as required by N.J.A.C. 5:30-5.5(b) (2), shall be incurred each time an order is placed covering the amount of the service. This contract shall not exceed $2,500,000.00 for a two (2) year term, for nine (9) vendors.
6. The Purchasing Director shall forthwith file a duly executed copy of this contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller date May 7, 2008.
STATEMENT
This Resolution authorizing contract is awarded to AOL Trucking & Carting, Inc., Aero Snow Removal Corp., Camarato Trucking, Devino Trucks & Parts Inc., Frank Lepore Services, IBN Construction Corp., Montana Construction Corp. Inc., Shauger Cleaning Services, Inc., and Yannuzzi & Sons, Inc., for Street Maintenance Snow and Ice Removal and Salt and Sand Spreading at a cost not to exceed $2,500,000.00 for a two (2) year term, for nine (9) vendors.