Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Key Duplication and Locks
Entity Name(s)/Address(s): Bell Security Sales, Inc., 426 Bloomfield Avenue, Bloomfield, New Jersey 07003
Contract Amount: $151,000.00
Funding Source: City of Newark Budget/Departments of Health and Community Wellness, Economic and Housing Development, Engineering, Finance, Fire, Neighborhood and Recreational Services, Police, Administration, Office of the City Clerk and Water and Sewer Utilities
Contract Period: To be established for a period not exceeding two years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
(List vendors here - only if list is long
Additional Information:
Bids solicited: Five (5)
Bid invitations: One (1) Bids received: One (1)
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WHEREAS, on July 30, 2014, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Key Duplication and Locks, to the Departments of Health and Community Wellness, Economic and Housing Development, Engineering, Finance, Fire, Neighborhood and Recreational Services, Police, Administration, Office of the City Clerk and Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed five (5) bid proposal packages and one (1) invitation to bid to prospective vendors following the date of advertisement; and
WHEREAS, on August 21, 2014, one (1) bid was received in response to this advertisement; and
WHEREAS, the Purchasing Director recommends that an award be made to Bell's Security Sales, Inc., the only responsive responsible bidder; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidder consented to hold prices until such time as an award is made as the law allows; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Bell's Security Sales, Inc., 426 Bloomfield Ave., Bloomfield, New Jersey 07003, to provide Key Duplication and Locks to the City, whose bid was received on the advertised due date and determined to be the only responsive responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3 b.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2014 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) 2.
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $151,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Bell's Security Sales, Inc., to provide Key Duplication and Locks, to the City of Newark, at a cost not to exceed $151,000.00 for two (2) years.